P&O (HR) Operations Specialist

This role is the operational backbone of our people agenda across the Nordics. It exists to ensure excellence in associate data management, system integrity, process execution, and delivery of core people operations. It enables seamless coordination between P&O (HR), Payroll, and the business, while continuously improving executional reliability and associate experience.

• Fluent in both Danish and English
• 3 or more years of experience
• Strong analytical, problem-solving, and decision making skills, using a comprehensive approach with strong attention to detail
• Ability to work independently and efficiently, with minimal supervision in a fast paced environment. Good organization skills and the ability to multi-task and capable of establishing priorities
• Ability to work and interact effectively with all levels of associates and other departments
• Strong oral and written communication skills
• Ability to handle and maintain confidential and sensitive information
• Experience working with excel and reporting (Power BI seen as advantage)
• Minimum qualification: University degree or equivalent, preferably in HR, Business
• Previous experience working with Workday seen as advantage

Operational Excellence & Data Integrity

• Ensure accuracy and integrity of associate data in Workday and related systems.
• Lead all transactional people operations processes: contracts, amendments, templates, joiner/leaver actions, job level/notice period updates, movement sheets, and other documentation.
• Implement and maintain processes to uphold global data governance, privacy standards, and local regulatory compliance.
• Be the subject matter expert in data accuracy, quality controls, and reporting integrity (e.g. Power BI dashboards).
• Proactively identify opportunities for simplification and further efficiencies of people transactional operations

Payroll & Benefits Liaison

• Collaborate closely with external payroll providers and internal P&O stakeholders to ensure accurate payroll input/output.
• Own and maintain local contracts and benefits administration processes.
• Support efficient delivery of STI (Short-term incentive), AVP (Annual variable pay), merit, and other reward-related activities.
• Coordinate with Rewards CoE and Associate Relations to ensure seamless execution and associate experience.

​Systems & Tools

• Coach and support line managers in Workday use, MyP&O portal, and reporting tools.
• Serve as key contact for vendor master data process execution (e.g. input/changes in line with global design).
• Drive efficiency through tools like DocuSign and standardized templates.
• Maintain and continuously improve the Associate Handbook to reflect current policies and legal requirements.

Programs & Experience

• Support and coordinate the Assistant Associate Program (AAP).
• Drive local BeWell initiatives in partnership with the broader P&O team.
• Support business integration of legal updates and operational changes (e.g. local labor law, tax, etc).
• Identify and implement opportunities for simplification, automation, and improved associate experience.

• Work with diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.