P-Card Administrator

Schedule:
Monday - Friday (40 hrs/wk)
8:00 AM - 4:30 PM

Department: Finance - 135

Primary Purpose:

The P-Card Administrator is responsible for managing the P-Card program to ensure efficient operation, compliance with applicable policies and audit requirements. This role acts as the primary point of contact for cardholders, approvers, and the card issuer, providing support, training, and reporting.

About ARUP:

ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology. Based in Salt Lake City, Utah.

ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development. Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with the advances in medicine and the role laboratory services plays within each patient’s life. We never forget that there is a patient behind every specimen we receive.

We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence. Consider joining our dynamic team.

Essential Functions:

Administer day-to-day operations of the P-Card program, including card issuance, renewals, cancellations, and limit changes

Ensure adherence to company policies, limits and internal controls

Monitor transactions for policy violations, misuse, and potential fraud

Serve as primary contact with the card issuer/bank

Coordinate dispute management, credits, chargebacks and fraud claims

Develop and provide training for new/existing cardholders and approvers

Maintain documentation regarding P-card policies and procedures, user guides, and best practices

Support monthly financial postings by ensuring proper coding/allocation, timely approvals and submission

Oversee P-Card program updates, enhancements, and system changes

Collaborate with Accounts Payable and Finance for the Distribution and Management of travel cards

Other duties as assigned

Physical and Other Requirements:

Stooping: Bending body downward and forward by bending spine at the waist

Reaching: Extending hand(s) and arm(s) in any direction

Mobility: The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc.

Communication: Frequently communicate with others

PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies

ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects

Fine Motor Control: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling

Qualifications Education Required Associates Degree or better. Preferred Bachelor's Degree or better. Experience Required Associate’s degree in Accounting, Finance, Business Administration, or related field (or equivalent combination of education and experience) Two plus (2+) years of experience in accounts payable, procurement, expense management, or financial operations, with responsibility for compliance and reconciliation Strong customer service and communication skills, with the ability to train users and explain policies clearly Preferred Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent combination of education and experience) Experience administering a P-Card, T&E, or corporate card program (e.g., setup, controls, exception monitoring, reporting) Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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