Location: Woking
Working pattern: Hybrid
Department: People & Communications
KONE has an exciting opportunity for a People & Communications Administrator to join our Working Office team.
This is a great opportunity for an organised, proactive and detail-focused HR professional to play an important role in supporting our employees and the wider People & Communications (P&C) team. You’ll be responsible for delivering accurate and timely HR administration, maintaining employee data and supporting a wide range of people processes across the business.
About the roleAs a People & Communications Administrator, you’ll be a key point of contact for employees and colleagues across KONE, helping to ensure our HR processes run smoothly and providing a high-quality employee experience.
You’ll work closely with the wider P&C team, HR Business Partners and our global HR support teams, handling a varied workload and managing confidential information with professionalism and discretion.
What you'll be doingMonitor the HR mailbox and respond to employee queries, ensuring questions are handled accurately and within agreed timescales
Maintain accurate and confidential employee records and HR data within Workday, our global HR system
Ensure HR processes and procedures are followed consistently and in line with KONE requirements
Coordinate health and background checks for new hires
Prepare leaver reports and documentation and distribute information to relevant third parties
Review contractual change letters and ensure any errors are identified and corrected
Provide day-to-day administrative support to People & Communications Business Partners
Process and manage HR-related invoices
Coordinate enhanced DBS checks
Manage PDI applications and follow-ups
Request and distribute hard-copy NVQ certificates to employees
Maintain and update absence information in Workday
Coordinate Cycle to Work approvals, including ensuring approved applications are submitted to Payroll each month
Support the administration of Death in Service cases with care and confidentiality
Report company car and mobile phone activity to our third-party provider
Maintain the KONE intranet and ensure HR policies and information remain accurate and up to date
Produce and maintain a range of weekly HR reports
Track international and European employee visas and provide quarterly updates to HR Business Partners
Complete quarterly data and payroll reconciliations between Workday and Payroll, working with ASK HR and HR Business Partners to resolve discrepancies
Support other ad hoc People & Communications activities and projects as required
We’re looking for someone who is organised, reliable and proactive, with strong attention to detail and the ability to manage competing priorities.
You’ll ideally bring:
Proven experience in an administrative role; HR administration experience is highly desirable
Basic knowledge of HR practices and UK employment legislation is advantageous, but not essential
Experience using HR systems; Workday experience would be a bonus
Strong attention to detail and a commitment to maintaining accurate data
The ability to manage multiple tasks and priorities in a fast-paced environment while meeting deadlines
Excellent written and verbal communication skills in English
The ability to handle sensitive and confidential information with discretion
Good working knowledge of Microsoft Office, particularly Excel; intermediate Excel skills are desirable
Experience with Mail Merge is advantageous
A proactive, collaborative approach and the ability to work effectively as part of a team
Don’t have experience with everything listed above? That’s okay. Full training and support will be provided.
What KONE can offer youAt KONE, we believe in investing in our people and supporting them to build a career they can be proud of.
We offer a comprehensive benefits package, including:
Competitive salary
25 days’ annual leave + 8 bank holidays
1 paid volunteering day
Pension scheme
Bonus opportunity
Ongoing learning and development opportunities
Regular development reviews to support your career goals
Hybrid working
GymFlex membership
Dental insurance
Private healthcare
Prolonged Disability Insurance (PDI)
24/7 GP support and wellbeing services
KONE employee discounts
Long-service awards
Support and development from experienced leaders within the lift and escalator industry
At KONE, we’re committed to creating a workplace where people can thrive, develop and make a difference. If you’re looking for a varied HR administration role where you can build your experience, work with a supportive team and contribute to the employee experience, we’d love to hear from you.
Please note that this role is not eligible for visa sponsorship.
At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on https://kone.com/global/en/careers.html
Skills Required
- Proven experience in an administrative role
- HR administration experience
- Basic knowledge of HR practices and UK employment legislation
- Experience using HR systems
- Workday experience
- Strong attention to detail and commitment to maintaining accurate data
- Ability to manage multiple tasks and priorities in a fast-paced environment while meeting deadlines
- Excellent written and verbal communication skills in English
- Ability to handle sensitive and confidential information with discretion
- Good working knowledge of Microsoft Office, particularly Excel
- Intermediate Excel skills
- Experience with Mail Merge
- Proactive, collaborative approach and ability to work effectively as part of a team
Kone Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Kone and has not been reviewed or approved by Kone.
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Fair & Transparent Compensation — Pay is considered competitive across many roles and markets, with field positions sometimes benefiting from overtime and strong union scales. Feedback suggests base compensation is often a relative positive even when other factors vary.
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Retirement Support — Retirement programs, including 401(k) and in some regions pension or annuity structures, are consistently highlighted as strong. Feedback suggests these elements meaningfully enhance the overall package.
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Healthcare Strength — Core health coverage is viewed as comprehensive, commonly including medical, dental, and vision options. Feedback suggests a global well‑being framework and EAP resources further reinforce health-related support.
Kone Insights
What We Do
At KONE, our mission is to improve the flow of urban life. This means understanding urbanization and, together with our partners and customers, helping cities to become better and more sustainable places to live. As a global leader in the elevator and escalator industry, KONE provides elevators, escalators and automatic building doors, as well as solutions for maintenance and modernization to add value to buildings throughout their life cycle. Through more effective People Flow®, we make people's journeys safe, convenient and reliable, in taller, smarter buildings. Headquartered in Helsinki, Finland, we operate in more than 60 countries around the world, employ over 60,000 people and serve 550,000 customers. In 2022, KONE had annual sales of EUR 10.9 billion. KONE class B shares are listed on the Nasdaq Helsinki Ltd. in Finland.
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