Organizing Data Associate

Reports to: Data Director of Civic TN & Action TN

About Civic TN & Action TN

Civic TN is a state-based 501(c)(3) nonprofit civic engagement “table” that is working towards a future where underrepresented communities have a greater voice and influence in shaping state policy and choosing leaders who affect their lives. CivicTN is part of the national State Voices network.

Action TN is a 501(c)(4) state-based political alignment “table” that aims to coordinate a coalition of progressive organizations to build permanent advocacy and campaign infrastructure, advance progressive policies, and shift collective power in Tennessee in favor of progressive values and democracy. Action TN is part of the national America Votes network.

Civic TN and Action TN serve as hubs where partners work together, particularly to leverage research, policy, organizing, voter engagement, and elections to achieve larger gains than any one group could on its own. The two tables coordinate to the extent permissible by law, including sharing data and operational staff, who serve to drive coordination among partners, increase state capacity, coordinate national and state strategies, make cutting-edge data and technology accessible, mobilize funding, and create a community of innovation.

Civic TN and Action TN partners and staff share a vision for a just, equitable, and prosperous society that treats every single one of us with dignity and fairness; in which government reflects the race, class, and gender diversity of our communities and is a vehicle for addressing those challenges that need to be resolved collectively, and; in which vulnerable communities are able to exercise all of their human rights without fear, discrimination, or retaliation.

Position Summary

Data is one of the most important tools Civic TN and Action TN use to strengthen grassroots organizing and build the capacity of coalition partners across Tennessee.

Working closely with the Data and Programs teams and reporting to the Data Director, the Data & Programs Associate helps translate technical data systems into practical workflows that support on-the-ground organizing. This role serves as a bridge between data administration and program implementation by helping partners use voter engagement tools, shared systems, and best practices effectively to deliver high-quality civic engagement, advocacy, and electoral programs.

Rather than serving solely as a technical data position, this role focuses on helping partners successfully implement programs through training, technical assistance, quality control, and operational support. The Associate works across Civic TN and Action TN to strengthen shared infrastructure, improve coordination, and build partner capacity statewide.

As with all positions at Civic TN and Action TN, the Data & Programs Associate is expected to be an active, collaborative team member who embodies the organization’s values and its commitment to equity, partnership, and innovation.

Location
This is a remote position. Must live in Tennessee or be willing to relocate. Some statewide travel is required.

Principal Responsibilities

1. Data Administration, Analysis & Coordination: Support the administration and coordination of shared voter engagement data systems used across Civic TN, Action TN, and coalition partners.

Responsibilities include:

• Support administration of VAN and other shared voter engagement data systems.
• Assist with reporting, dashboards, data quality assurance, and voter file management.
• Help maintain shared data workflows and documentation that support collaboration across coalition partners.
• Assist with coordinated voter engagement data initiatives and shared infrastructure projects.
• Support research, voter targeting, program analysis, and other data projects as assigned.
• Assist with annual coalition and partner membership data reviews by analyzing membership files, identifying opportunities to strengthen data quality and engagement, and translating findings into practical recommendations that support long-term base-building strategies.

2. Voter Engagement Systems & Program Implementation: Support coalition partners in successfully implementing civic engagement and voter engagement programs through shared data systems and organizing tools.

Responsibilities include:

• Assist in building canvassing universes, turf, phone banks, text banks, and other voter engagement tools.
• Support the development and maintenance of voter engagement resources, including scripts, survey questions, activist codes, templates, and implementation guides.
• Prepare voter contact files, implementation materials, and program resources for coalition partners.
• Help conduct quality control of voter engagement programs to ensure data is collected consistently and accurately.
• Assist partners with implementing voter engagement programs within VAN and related organizing tools.
• Help maintain and improve standardized workflows and systems that support partner voter engagement programs.

3. Partner Training & Technical Assistance: Help build partner capacity by providing training, documentation, and ongoing technical assistance related to voter engagement systems and best practices.

Responsibilities include:

• Assist with delivering one-on-one and group trainings for partner organizations.
• Help develop and maintain training materials, implementation guides, documentation, and best practice resources.
• Provide ongoing technical assistance and troubleshooting to coalition partners.
• Support onboarding of new coalition partners by helping assess organizational data and voter engagement needs, recommending appropriate tools and workflows, and providing the training and implementation support needed to build program capacity.
• Support onboarding of new partner staff and organizers to VAN and other organizing tools.
• Translate technical concepts into practical guidance that helps partners successfully implement civic engagement and voter engagement programs.

4. Coalition Coordination & Program Support: Support shared initiatives that strengthen coordination across Civic TN, Action TN, and coalition partners.

Responsibilities include:

• Support coordination between Civic TN and Action TN programs and shared initiatives.
• Assist with logistics and implementation for coalition-wide trainings, days of action, voter hubs, and other large-scale partner activities.
• Help develop and maintain shared trackers, planning documents, implementation resources, and operational systems used across both organizations.
• Support cross-functional projects between the Data and Programs teams.
• Assist with special projects that strengthen coalition coordination, partner capacity, and organizational effectiveness.
• Perform other duties as assigned by the Data Director.

Experience & Qualifications

The ideal candidate will possess many of the following qualifications:

• Experience volunteering or working on political campaigns, advocacy campaigns, nonprofit organizations, labor unions, or community organizing efforts.
• Familiarity with voter engagement programs or grassroots organizing.
• Strong organizational and project management skills with exceptional attention to detail.
• Ability to communicate technical concepts to non-technical audiences.
• Experience facilitating trainings or providing customer service or technical assistance is a plus.
• Strong critical thinking skills and ability to manage multiple priorities in a fast-paced environment.
• Willingness to learn new technologies, voter engagement platforms, and organizing tools.
• Experience working collaboratively across organizations and with diverse stakeholders.
• Demonstrated commitment to racial equity, social justice, and building power in historically marginalized communities.

Preferred Qualifications

• Experience using VAN (Voter Activation Network), VoteBuilder, EveryAction, GetThru, or similar organizing platforms.
• Experience supporting voter engagement or field organizing programs.
• Experience developing training materials, guides, or documentation.
• Experience with Google Workspace, Microsoft Excel, or Google Sheets.
• Experience with data visualization platforms such as Looker Studio or Tableau.
• Experience working within 501(c)(3) and/or 501(c)(4) organizations is a plus.

Salary & Benefits

Salary Range: $55,000–$65,000. Salary is commensurate with experience.

• The company offers benefit plans that cover 100% of health, vision, and dental coverage for employees and 0% for dependents. 
• We also offer a 401k plan with up to a company 3% match. 
• All employees receive a $30/mo technology stipend and a $30/mo internet stipend. 
• Paid vacation accrues at the rate of 13.34 hours per month (20 days/4 weeks per year), with up to 8 unused days available to roll over each year. Paid sick leave accrues at the rate of one day per month (12 days per year) and does not roll over. Competitive paid holiday policy, including closing the office from Christmas to New Year’s Day. Two floating holidays and two personal days that do not roll over.

Equal Employment Opportunity: We are an equal-opportunity employer. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions.

Applicants with Disabilities: Reasonable accommodations will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.