Pomeroy Technologies is seeking a Part Time Temporary (3 months) Order Management Specialist.
This position is scheduled to work Monday – Friday approximately 30-40 hours per week.
SUMMARY:
Assists in the administrative functions of the procurement process and the supplier relationships for various contracted services, commodities and events
ESSENTIAL FUNCTIONS:
Administration:
* Assists Purchasing Specialists with the administrative functions of the procurement process under moderate supervision
* Involved in functional communication among team and interdepartmental members and suppliers to insure satisfaction with contracted services
* On a daily basis with moderate direction, maintains data concerning the status of open purchase orders, such as ETAs, shipment tracking, delivery, and acceptance of the orders. Updates the system as required.
* Maintains daily the Item Master Database processing part additions, activations, and deactivations in an accurate and timely manner
* Manages the daily processing of customer returns.
* Manages time effectively to assure all daily tasks are completed.
* Supports the Rebate Database with accurate and timely updates.
* Facilitates effective communication via department email boxes, faxes, and telephone
* Understands and adheres to departmental policies and procedures.
* Assists in the reconciliation of Accounts Payable discrepancies Process Improvement and Associate Success:
* Expresses ideas for change that have a positive effect on existing methods, services or products.
* Works as an individual and also as a team member to accomplish common goals.
* Effectively multi-tasks on multiple assignments and deliverables.
* Asks questions, reads manuals, and attends classes.
* Possesses basic knowledge of the company's business and internal organization. Understands the general purpose of each department and the business functions they perform. Behavioral Competencies: Initiative to
* Asks questions
* Takes notes
* Retains and applies newly acquired knowledge
* Accepts and uses feedback to improve his/her skills and abilities. Communication
* Keeps his/her manager informed of any problems, challenges, or unanticipated events affecting his/her work.
* Listens respectfully and avoids interrupting. Works as a Team Member
* Supports team decisions to implement changes, suggestions, improvements, and solutions.
* Encourages and supports the exploration and application of best practices. Acts with Integrity & Respect
* Prevents personal conflicts from interfering with his/her objectivity.
* Consistently arrives on time for meetings and appointments.
* Accepts responsibility for the results of his/her decisions and actions.
* Behaves in a way that is consistent with the company's values.
JOB QUALIFICATIONS:
* 2 years college completed at an accredited university (48 credit hours) plus 2 years relevant experience or
* 4 or more years relevant experience
* Minimum of 2 years of purchasing experience preferred
* Communicates well both orally and in writing.
* Basic knowledge of Microsoft Office, Visio and Project desired. External
* 2 years college completed at an accredited university (48 credit hours) plus 4 years relevant experience or
* 8 or more years relevant experience
* Minimum of 2 years of purchasing experience preferred.
* Communicates well both orally and in writing.
* Basic knowledge of Microsoft Office, Visio and Project desired.
MENTAL AND PHYSICAL DEMANDS:
* Identifies problems where development of new solutions, methods, and systems will result in an impact on the department's overall success.
* Identifies problems quickly and suggests business solutions to problems.
* Offers recommendations and sees task assignments and projects through to completion.
* Completes task level activities.
* Communicates effectively by telephone and in group meetings and discussions. Provides and receives information accurately.
* Daily sitting, focusing on and operating a personal computer or terminal keyboard for over 60 minutes at a time.
* Communicates by telephone for up to 60 minutes at a time on a daily basis.
* Writes using pen/pencil or personal computer keyboard for up to 30 minutes at a time on a daily basis.
* Communicates and is understood by others.
* Reads printed words and numbers in printed form and on computer/terminal monitor. * Distinguishes objects or symbols at 20 feet or more and 20 inches or less.
EQUIPMENT USED AND NECESSARY:
* Calculator * Personal computer or terminal * Computer printer * Fax * Photocopier * Telephone ENVIRONMENT: * Office environment, including air conditioning and fluorescent lighting.
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What We Do
Technology is mission-critical to your business so it must work — continuously. That’s why Pomeroy is always working. Everything we do — every assessment, every equipment procurement, every service outcome — is focused on keeping your organization running smoothly and staying productive. Your dedicated Pomeroy team carefully monitors your workplace so we not only optimize efficiencies but also pre-empt issues before your work is interrupted. We’re where you need us, ensuring business continuity often before the effects of an issue are ever felt. When something does happen, we immediately jump in and get your business technology back to full speed. You can be confident that a Pomeroy partnership brings the right level of tailored IT support specific to your business. And as your business grows and the world changes, we help evolve your IT capabilities so your business runs non-stop into the future.
