Type: Full-Time, Remote
Working Hours: Mondays - Fridays, 8:00am - 5:00pm EST
Location: LATAM (Remote)
Compensation: USD 1,500 - $2,000 /month (based on experience)
About the role
Our client is seeking a detail-oriented and highly organized Order Entry & Invoicing Specialist to support our operations team. This role is responsible for accurately processing customer orders, tracking them through fulfillment, coordinating shipments, and generating invoices within QuickBooks.
The ideal candidate thrives in a fast-paced industrial environment, communicates effectively across departments, and takes ownership of accuracy and timeliness in all transactions.
Key Responsibilities
Enter customer orders into internal systems with a high degree of accuracy
Track orders from entry through completion, ensuring all milestones are met
Coordinate and schedule shipments with internal teams and third-party carriers
Communicate shipment status and delivery timelines to internal stakeholders and customers
Generate and enter invoices into QuickBooks in a timely and accurate manner
Verify pricing, quantities, and terms against proposals, purchase orders, and contracts
Coordinate with sales, engineering, and operations to ensure correct order details
Maintain organized records of orders, invoices, shipment documentation, and customer files
Assist with customer inquiries related to order status, billing, and deliveries
Support accounts receivable efforts, including monitoring and follow-up on outstanding invoices
Assist with month-end closing activities and reporting as needed
Identify and resolve discrepancies in orders, shipments, or invoices promptly
Required Qualifications
Must have
2+ years of experience in order entry, invoicing, or accounting support
Proficiency in QuickBooks (required)
Strong attention to detail and accuracy
Experience working in an industrial, manufacturing, or distribution environment preferred
Ability to read and understand purchase orders, quotes, and basic technical documentation
Strong organizational and time management skills
Excellent communication skills (written and verbal)
Proficient in Microsoft Office (Excel, Outlook, Word)
Nice to have
Experience with engineered-to-order or project-based businesses
Familiarity with ERP or job tracking systems
Exposure to pump systems, cooling systems, or industrial equipment (a plus)
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Skills Required
- 2+ years of experience in order entry, invoicing, or accounting support
- Proficiency in QuickBooks
- Strong attention to detail and accuracy
- Proficient in Microsoft Office (Excel, Outlook, Word)
- Ability to read and understand purchase orders, quotes, and basic technical documentation
- Strong organizational and time management skills
- Excellent communication skills (written and verbal)
- Experience working in an industrial, manufacturing, or distribution environment
- Experience with engineered-to-order or project-based businesses
- Familiarity with ERP or job tracking systems
- Exposure to pump systems, cooling systems, or industrial equipment
What We Do
Agent recruits, vets, and places the perfect fit for your team, owning the recruitment cycle for clients.
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