Ops Admin III - Crocs business / Hamilton M-F 7:00am to 3:30PM

Primary Job Posting Location:

Hannon, Ontario Canada

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Job Description:

Job Summary

This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. This position may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis.

Responsibilities:

• Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.
• Researches and corrects errors resulting from incorrect pre-advise information.
• Compiles and saves shipping documents (paper or electronic) to comply with government regulations.
• Prepares complex reports/presentations.
• Performs analysis using various software packages and databases (e.g. MS Access).
• Provides advanced office support knowledge and skills.
• Prepares and/or coordinates information for internal and external contacts.
• Preparation of shipping documents and maintaining various SOP's.
• Performs accounts payables functions.
  • Uses Coupa software (Manages invoices and order creation)
  • Assists vendors and suppliers with uploading invoices and change requests.
  • Provide payment status updates.
  • Assist with Supply Line inquires
  • Interact with Finance Team for investigations.
  • Create P.O.’s for BaSE (IE Team)
• Complete monthly responsibilities.
  • Complete fixed fee billing for specific accounts
  • Process billing templates for UPS Fulfillment accounts
  • Reconcile all rebillables with Senior Management
• Manage Temp Labour acquisition.
  • Co-ordinate recruitment  tasks with agencies
  • Create reports and disperse

Qualifications:

• High School Diploma, GED, or international equivalent
• 2+ years' office warehouse support experience - Preferred
• Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills.
• Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
• Accurate and rapid data entry

UPS is a diverse and equal opportunity employer.  Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process.  If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.