Executive Assistant
We are seeking an Executive Assistant to help support one or two Senior Leadership team members. In this role you can expect to play a critical role within the Corporate and Operations Organizations, performing a wide range of complex and confidential duties. This person will provide administrative and logistical support to the assigned Executives. This is a partnership with the Executive team that requires engagement at the business level, thoughtfulness, confidentiality, a bias towards action, and a passion for helping others.
What You’ll Do
- Calendar coordination and logistics, which includes: scheduling meetings, creating agendas, preparing briefing materials, taking meeting notes, communicating action items
- Plan travel arrangements, including providing detailed itineraries and submitting related expenses
- Coordinate internal and external events, including organization wide meetings, conferences, and seminars
- Make recommendations for the Executives regarding time management, prioritization, delegation, and organization, including proactive management of internal and external stakeholders’ requests for time
- As business needs grow, be a key partner on driving special projects, which many include assisting with drafting presentations and working in Excel
- Partner with other Executive Assistants ensuring alignment and connectivity amongst our executive team
Who You Are
- 4+ years of direct Executive Assistant experience to an Executive within a fast-paced, growing environment
- Strong familiarity with using PowerPoint and Excel
- High-growth mindset with a focus on performance
- Quick learner who is action-oriented, and hold yourself and those around you accountable
- Proven ability to multitask, prioritize, and organize independently and as part of a team
- Ability to exercise excellent research, writing, and verbal communication skills
- Ability to exercise tact, diplomacy, and discretion when working across the organization
Reasons To Join Us:
- Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision
- 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals
- Vacation: All full-time employees are eligible for paid vacation
- Holiday Pay: All regular, full-time employees are eligible for 10 company paid holidays
- Employee Discounts: Employees receive discounts on select grading services for approved submissions
- Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs
- Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities
All job postings are on our website. Hiring outreach will come from someone directly employed by Collectors Universe with an @collectors.com email address or @us.greenhouse-mail.io alias. Please note that we also partner with select recruiting agencies. If you think you've been reached out to by someone outside of Collectors, please email [email protected] to confirm if you are speaking with a Collectors employee or one of our approved agency vendors.
About Collectors
Collectors is the leading provider of value-added services to the collectible’s markets. We authenticate and grade collectible coins, trading cards, video games, event tickets, autographs, and memorabilia through our subsidiaries, which include Professional Sports Authenticators (PSA), Professional Coin Grading Services (PCGS), Certified Coin Exchange (CCE), Wata, Card Ladder, Collectors Corner, Set Registry, Collectors.com, and the Long Beach Expo collectibles trade show. Since our founding in 1986, we have graded and authenticated more than 80 million items. We employ over 1,000 people across our Santa Ana, CA headquarters, New Jersey, Seattle, Hong Kong, Paris, Shanghai and Tokyo. For more information, visit http://www.collectors.com.
We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We believe that a team that represents a variety of backgrounds, perspectives, and skills will better service the diverse community of collectors we support.
If you require an accommodation to apply or interview with us due to a disability or special need, please email [email protected].
If you are based in California, you can read information for California residents linked here.
