SGS

Operations Support Coordinator

Posted Yesterday

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Miami, FL, USA

In-Office

Junior

Information Technology • Professional Services • Security • Consulting

The Role

Coordinate invoicing, accounts payable, vendor management, and data reporting for the Miami laboratory. Manage Oracle and project planning data, perform QA on lab/field data, maintain SOPs and inventory, and produce internal status reports. Support stakeholder troubleshooting and mitigate bad debt.

Summary Generated by Built In

Company Description

We are SGS – the world’s leading Testing, Inspection and Certification company. We are recognized as the global benchmark for quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a Better, Safer and more Interconnected world

Job Description

Our Miami Florida Laboratory is looking for an Operations Support Coordinator to join their team. The Operations Support Coordinator will perform invoicing, accounts payable (including the resolution of bad debts), and data reporting functions for various projects in a timely manner. The person in this role will also assist with the development, maintenance, and distribution of documents—such as standard operating procedures (SOPs), best practices, and templates—using a shared drive or a SharePoint site. He or she will adhere to all customer-specific requests with regards to reporting and invoicing. The successful candidate will help create and distribute internal, monthly status reports.

JOB FUNCTIONS

Creates and delivers reports and invoices in a timely manner and in the required format
Effectively manage data in Oracle and the project planning database
Engage with internal and external stakeholders to help troubleshoot issues with the systems, and effectively perform quality assurance checks on laboratory and field data
Manages and submits invoices from vendors
Manages vendor relationships
Monitors and mitigates bad debt, working closely with accounts payable
Develops, delivers, maintains, and stores Standard Operating Procedures
Maintains inventory and order supplies, consumables, and equipment
Performs other duties as assigned

Qualifications

Associate degree in business, sciences, or related field OR equivalent combination of education and experience
Minimum 1 year of experience in Business, Accounting, Accounts Payable, Procurement, or related field
Associate or Bachelor’s degree in Business Administration, or related field. Degrees in other fields will also be considered, or equivalent work experience
2 years of experience in Business, Accounting, Accounts Payable, Procurement, or related field

Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability.

Skills Required

Associate degree in business, sciences, or related field OR equivalent combination of education and experience
Associate or Bachelor's degree in Business Administration, or related field (degrees in other fields considered) or equivalent work experience
Minimum 1 year of experience in Business, Accounting, Accounts Payable, Procurement, or related field
2 years of experience in Business, Accounting, Accounts Payable, Procurement, or related field
Experience managing data in Oracle and using SharePoint or shared document systems

SGS Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about SGS and has not been reviewed or approved by SGS.

Healthcare Strength — Core medical, dental, and vision coverage is part of the U.S. package and is generally viewed as adequate even if not standout. Company information also underscores healthcare coverage as a standard element of the offering.
Retirement Support — A 401(k) is commonly included in the U.S., and group disclosures reference post‑employment benefit plans in select regions. These components provide a baseline of retirement security beyond core pay.
Strong & Reliable Incentives — Annual incentive/bonus structures are part of the compensation mix and cited positively in some regions and roles. Punctual pay is also highlighted as a plus.