Operations Specialist (Settlements & Buy-Ins)

WHO WE ARE
Apex Fintech Solutions (AFS) powers innovation and the future of digital wealth management by processing millions of transactions daily, to simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech solutions enables us to support clients such as Stash, Betterment, SoFi, and Webull, and more than 20 million of our clients' customers.
Collectively, AFS creates an environment in which companies with the biggest ideas in fintech are empowered to change the world. We are based in Dallas, TX and also have offices in Austin, New York, Chicago, Portland, and Belfast.
If you are seeking a fast-paced and entrepreneurial environment where you'll have the opportunity to make an immediate impact, and you have the guts to change everything, this is the place for you.
AFS has received a number of prestigious industry awards, including:

• 2021, 2020, 2019, and 2018 Best Wealth Management Company - presented by Fintech Breakthrough Awards
• 2021 Most Innovative Companies - presented by Fast Company
• 2021 Best API & Best Trading Technology - presented by Global Fintech Awards

ABOUT THIS ROLE
We're looking for a motivated self-starter to join our expanding Operations team. As an Operations Specialist (Settlements & Buy-Ins), you'll be joining a team that executes on critical market-related and client-reporting functions. You will support the Settlements & Buy-Ins team by performing a variety of risk and regulatory duties. This is an opportunity to support Apex's core products for our introducing broker-dealers.
Duties/Responsibilities

• Settlement Management: Oversee the daily settlement of domestic and international securities transactions, ensuring all trades are accurately and timely processed in accordance with market deadlines and regulatory requirements.
• Buy-in Coordination: Manage the buy-in process for failed trades, including identifying failed trades, issuing buy-in notices, and ensuring the execution of buy-ins within regulatory timeframes.
• Client Liaison: Act as the primary point of contact for clients regarding settlement and buy-in inquiries, providing prompt and professional resolution of issues.
• Reconciliation: Perform daily reconciliations of settlement activities to identify and resolve discrepancies between internal records and custodial accounts.
• Compliance & Risk Management: Ensure all settlement and buy-in activities adhere to industry regulations and internal policies. Identify potential risks and implement measures to mitigate them.
• Cross-functional Collaboration: Work closely with other departments to ensure a cohesive and effective operational environment.
• Reporting: Prepare and distribute regular reports on settlement performance, buy-in activities, and related metrics to management and clients.
• Process Improvement: Continuously evaluate and enhance settlement and buy-in processes to improve efficiency and reduce operational risk.

Education and/or Experience

• A bachelor's degree in business, finance, or a related field is preferred, or equivalent combination of relevant education and experience
• 3+ years of experience in the financial industry, preferably in roles related to: securities processing, brokerage operations, broker-dealer operations, equity trade lifecycle, or Settlements & Buy-Ins
• 1 - 2 years of Settlements & Buy-ins experience, preferred
• FINRA SIE and Series 99 Licenses required (or willingness to obtain); FINRA Series 7 preferred

Required Skills/Abilities

• Ability to make independent risk-based decisions as well as escalate appropriately
• Ability to interpret an extremely high level of detail and succinctly summarize for senior audiences internally and externally
• Excellent verbal and written communication skills including the ability to adapt messaging based on the audience
• Excellent data gathering and analysis skills, utilizing reports, spreadsheets, web-based applications, and other software tools (Microsoft 365, SQL, etc.)
• Strong knowledge of core brokerage operations functions

Work Environment

• This job operates in an office environment.

​ Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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Our Rewards
We offer a robust package of employee perks and benefits, including healthcare benefits (medical, dental and vision, EAP), competitive PTO, 401k match, parental leave, and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. At AFS, we offer a hybrid work schedule for most roles that allows employees to have the flexibility of working from home and one of our primary offices.
Diversity, Equity, Inclusion, and Belonging (DEIB) Commitment
We're looking for all kinds of people.
At Apex, we believe that wealth management and investing should be accessible to everyone, and we strive to create spaces to democratize investing for folks of all walks of life. Internally, we embrace diversity and are dedicated to creating an inclusive and equitable workplace, which reflects our company vision and mission. We value every team member's unique perspective and are committed to fostering a culture where everyone belongs. Join us in our mission to empower and celebrate individual differences.
Apex is committed to being an equal opportunity employer. We ensure that qualified applicants receive fair consideration for employment without discrimination based on sex, gender identity, gender expression, sexual orientation, race, color, natural or protective hairstyle, genetics, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Know your rights: workplace discrimination is illegal. We stand by this commitment to promote a diverse, equitable, and inclusive workforce.