Perform and ensure the main responsibilities listed above are handled in a professional and structured way, including:
- Perform daily control of physically received documents for Intercompany invoicing process
- Perform Intercompany Invoicing process according to predefined schedule
- Register Intercompany invoiced volumes to team or general reports
- Prepare mail for sending of documents to local subsidiaries
- Create in cooperation or update internal manuals in case of process change
- Daily communicate with processing teams and accounting
- Be backup for Operations Representative IC team members for all team activities
- Support the team and help set up and perform priority activities
Duties and responsibilities can be changed after arrangement.
Additional: Division of work in percentage:
- Administration – 10%
- Mail preparation – 10%
- Preparation activities for invoicing – 40%
- Intercompany invoicing process - 40%
Main KPI’s
- Daily control of received documents for Intercompany invoicing process
- Daily execution of documents for Intercompany Invoicing process
- Daily reporting of invoiced details coming from the process
- Weekly preparation of mail for local subsidiaries
- Daily/according to agreement control of documents which rested from the process
- Daily cooperation with Processing and Accounting team
- Daily communication via email trough departments (SLA 48 hours) / ad hoc personal communication
Competencies
- Independence and active approach to work
- Communication skills (spoken, written)
- Team work
- Attention to details
- Open to changes in the process and learn new skills
Skills
- Language knowledge: English – B1 (Intermediate)
- Secondary education with graduation
- Good knowledge of MS office (Word, PowerPoint, Access, Excel, Outlook)
- Experience of work in Operations welcomed
- Experience of Invoicing/crediting process
Qualifications and education requirements
- 1 year of experience with Invoicing/Crediting process
- The position holder would benefit from having worked in an operational environment with high volume, time critical elements
- Ability to communicate in English in written and spoken form
- Secondary education with graduation
- Good knowledge of MS office
Top Skills
What We Do
At Global Blue, we firmly believe that enhancing the shopping experience drives performance. Our mission is to seamlessly connect shoppers and brands worldwide by simplifying the shopping experience and boosting retailer performance. With over 40 years of industry expertise, we have pioneered Tax Free Shopping and expanded into the Payment and Post-Purchase business. As a technology partner, we lead our industries with innovative technology and data-driven insights, bringing unparalleled value at every touchpoint along the shopping journey. We support retailers in handling over 35 million Tax Free Shopping transactions every year and our payment partners in elevating the experience of more than 31 million transactions worldwide. Our post-purchase solutions also cater to the needs of over 47m e-commerce shoppers. Listed on the New York Stock Exchange, we generated €20bn Sales in Store and €311M revenue in FY 2022/23. Our diverse community of over 2,000 employees represent more than 80 nationalities across 53 countries. At Global Blue, we cultivate a culture of empowerment, encouraging our teams to collaborate and support one another. Together, we innovate, create, and strive towards a brighter future for the businesses we serve. With Global Blue, enjoy the journey.
