Operations Manager

Interested in growing your career at Fanshawe College?

Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.

Working at Fanshawe College

Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position. Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Campus Location:

Department:

Remote Type:

Note: This is for 1 Regular Full-Time vacancy. This position requires you to work in-person on site weekly and is based in London, Ontario.  This position is deemed a critical replacement vacancy.

Why this Role is Important

Reporting to the Dean, the Operations Manager is responsible for the administrative operations of the Faculty as it pertains to development, planning and maintaining of budgets, resource allocation and facilities planning in support of the academic learning environment. The incumbent manages the Faculty’s financial information including budgets, inter-departmental adjustments, project proposal costing and the processes and documentation critical to audited projects, Faculty operations and policy compliance. The incumbent provides leadership, direction and guidance to support staff to optimize Faculty performance.   

How You’ll Make an Impact

Financial Management:

• Develops and monitors, with the Deans, Chairs and Managers, capital and operating budgets of the Faculty to ensure fiscal responsibility

• Manages and monitors financial activity including: decision packages, budget forecasts, variance analysis, problem identification and recommendations

• Manages audited project budgets with external revenue sources and provides financial analysis and recommendations to the Dean, Chairs, and Managers on financial matters (e.g. costing models).

• Ensures the efficient and effective use of fiscal and physical resources within the Faculty through the coordination and consolidation of budget requests and maintaining an inventory of fixed assets

• Prepares reports, spreadsheets, databases and informational documents to assist in program development/reviews, proposal submissions, fee negotiation, donations, and/or resource planning.

• Participates in facilities planning

• Analyzes and makes recommendations regarding operational equipment and/or renovations for the most effective co-ordination and deployment of the physical facilities and equipment required to support all areas within the Faculty

Organizational Effectiveness:

• Improves operational systems, processes and policies to support the Faculty and the College’s mission, vision and values

• Coordinates improvements between operational functions to increase the effectiveness and efficiency of Faculty operations.

• Provides advice to the Faculty management on matters related to accounting, tax and insurance questions

• Provides the cohesive link for the Faculty’s Financial Systems, Human Resources Systems and Student Information Systems and ensures that these systems are integrated within the Faculty

Monitoring and Reporting:

• Monitors administrative procedures to ensure the efficient operation of the Faculty

• Collaborates with other Operations Managers to develop cross-College consistency and efficiency of common administrative processes

• Ensures compliance with relevant legislation, Collective Agreements, Terms & Conditions of Employment, policies & procedures

• Schedules, conducts and reports on Health and Safety zone inspections for the Faculty’s dedicated College spaces

• Ensures the completion of any funder interim and/or final reporting for the Faculty

• Prepares data submissions for internal and external reporting requests

General Management

• Provides leadership, direction and guidance to support staff in the Faculty

• Builds professional capacity of staff and maintains a high level of staff performance by recruiting, selecting, developing mentoring/coaching, workflow/goal setting, and on-going performance management and evaluation

• Ensures that the operational assignments of teams are carried out consistently with College policies and procedures

• Analyzes and makes recommendations regarding labour relations issues in the Faculty

• Analyzes and makes recommendations for the most effective co-ordination and deployment of human resources required to support all areas within the Faculty

• Sets service standards and ensures quality customer service is provided in the Faculty 

What You'll Bring

• Post-secondary 3 year diploma/degree in a related discipline such as Business, Finance, Accounting

• Minimum 7 years’ of related, progressive work experience is required at the point of hire into this position

• Solid skills and experience in budget planning, forecasting, proposal writing, and resource allocation 

• Supervisory experience with strong leadership ability 

• Excellent problem-solving, customer service and communication skills

• Strong leadership and budget planning abilities, forecasting and resource allocation

• Excellent interpersonal, communication, analytical and problem solving skills

• Ability to lead and motivate a work team and be a team player.  Ability to manage several projects concurrently while meeting deadlines effectively

• Ability to plan and lead change

• Customer service oriented        

What This Opportunity Offers

• Comprehensive Pension & Benefits: Join a defined-benefit pension plan (through the CAAT Pension Plan) that delivers predictable lifetime retirement income, plus dental, disability, travel insurance and extended health coverage.

• Vacation: Enjoy paid time off and benefit from a scheduled holiday closure that offers additional rest and time with family during the winter season

• Tuition & Professional Development: Continue your learning journey — eligible employees and their dependents can take select Fanshawe programs or courses at a reduced cost

• Inclusive, Meaningful Campus environment: Work alongside passionate colleagues in an inclusive culture that values diversity, drives student success, and connects you to the local community and campus life.

Ready to Apply?

If you’re ready to strengthen our student experience and contribute to something bigger — we’d love to hear from you. Submit your application by the specified closing date.

Fanshawe College uses Workday to manage recruitment and hiring processes.
Educational Credentials

While transcripts are not required for the interview, they are mandatory as a condition of employment.

Equity, Diversity and Inclusion

Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.

Accommodation

Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs. Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: [email protected]

Land Acknowledgement

Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.