Operations Manager

Build AI to co-invent the future

We’re a passionate team building AI agents that help people design and make new products, services, and discoveries, and help solve the world's hardest problems. Our team has published award-winning AI research and is backed by top-tier investors: Eric Schmidt, Caltech, Jeff Dean, JP Millon, and others.

To achieve our mission, we strive for excellence, focus, and impact. We value thinking from first principles, learning fast, and getting things done. Above all, we cultivate a place of personal and collective growth, proactive ownership, sharing the ups and downs, and achieving great things together.

We’re looking for an energetic, driven, and positive team member to be our first Operations Manager!

You’ll be part of an innovative and ambitious team building the future of AI. In this role, you’ll help us keep things running smoothly, create an environment where everyone can do their best work, and think proactively about how we can operate better, faster, and smarter.

As we grow, we want you to grow in your role too. We’re especially excited about candidates who are eager and able to take on new responsibilities and expand into more strategic roles and leadership positions.

What You’ll Do

As Operations Manager, you’ll drive initiatives across recruiting, HR, finance, legal, office ops, and more—building scalable systems and owning mission-critical workflows.

Workflow & Systems

• Develop and automate internal processes for operational efficiency

• Integrate tools and systems across departments

• Maintain data hygiene and documentation (e.g., documents, spreadsheets, slide decks, etc)

• Manage software accounts and subscriptions, centralizing access when possible

Recruiting & People Ops

• Manage recruiting tools (e.g., Ashby) and streamline candidate pipelines

• Coordinate interview scheduling and candidate communication

• Own onboarding and offboarding workflows

• Assist with HR policies, benefits, and employee account management

Finance, Legal, and Compliance

• Manage SaaS tools and vendor relationships, including procurement, access control, renewals, and budget alignment.

• Manage vendor compliance requirements and certifications

• Handle standard legal docs like NDAs and ensure training compliance

• Track employee compliance requirements and certifications

Office & Logistics

• Oversee office logistics: supplies, deliveries, physical mail, and catering

• Order and track employee hardware

• Coordinate internal and external meetings and events

Marketing & Culture

• Support social media efforts and help run events (e.g., hackathons, recruiting events)

• Help shape and maintain a strong, values-driven culture

• Organize internal celebrations, team-building, and all-hands events

Strategy & Growth

• Set, track, and report on operational goals, metrics, and forecasts

• Spot bottlenecks and improve processes

• Drive special projects and 0→1 initiatives, helping to launch new systems or workflows that don’t yet have a clear owner.

• Take on increasingly strategic responsibilities as we scale

• Coordinate cross-functional project execution

What We Look For

Skills & Experience

• 3+ years in operations, HR, recruiting, or similar roles at a fast-paced company

• Proven ability to manage tools, systems, and cross-functional workflows

• Highly organized with excellent written and verbal communication

• Proficient with spreadsheets, automations, and AI tools like ChatGPT

• Detail-oriented, with good judgment and problem-solving skills

• Fast and accurate typing and ability to process complex data

Mindset

• Adaptable and proactive—you anticipate and solve problems before they arise

• Analytical, data-driven, and decisive—you make reasoned, fast, and reversible decisions

• Curious and tech-savvy—you pick up new tools quickly and enjoy process improvement

• Collaborative and respectful—you bring people together and build trust

• Motivated by ownership and excited to grow with the company