Operations Manager (25-26 SY)

Job Description

• At Challenge Prep, the Operations Managers (OM) are one of the first points of contact for parents, visitors, community members, and other external parties. The OM warmly, courteously, and effectively interacts with all parties to ensure their experience at Challenge Prep is consistently positive. The OM plays an integral role in the school’s Operations Team and fulfills a range of administrative duties. The OM position is integral to the success of this mission, as they will ensure our staff and our scholars have everything they need – from materials and supplies to an efficient and high-functioning work environment – to maximize student achievement. The OM is responsible for supporting school-based staff with operational information systems,  maintaining and analyzing operational data, managing student recruitment and enrollment, supporting and managing special projects, and coordinating any academic or operational purchasing. The mission of the school’s  Operations Team is to make teaching better and easier by directly supporting the academic program. The OM will implement and manage clear systems,  revising them as necessary or needed, so that Challenge Prep runs smoothly on a day-to-day basis. They will work to ensure all staff can focus on students rather than materials, supplies, etc. They will oversee and optimize the school’s purchasing, inventory, facilities, and technology environment and will ensure Challenge Prep is a beautiful, seamless, and high-functioning learning environment. The OM will also be responsible for managing the school nutrition program, student and staff event planning, as well as the student transportation system. There is an OM for each grade span (i.e., K-5, 6-8, and  9-12). The OMs all report to the Director of Finance, HR & Operations. 

Role and Responsibilities

• The Operations Manager must be present and engaged Monday through  Friday, except holidays, and work occasional evenings, weeknights, and weekends, including parent events. The Operations Manager should hold an FDNY Fire Guard Certificate of Fitness. This position has a year-round schedule, with time-off for school holidays and vacation. Additionally, the operations  manager will:  
• Be responsible for purchasing, inventory, and financial management
• Oversee the approval process, staff communication, and documentation associated with the purchasing of school materials, uniforms, equipment,  etc.  
• Work with the Director of Finance, HR & Operations to track school  expenses against the annual budget and forecast future spending needs
• Maximize resources by negotiating and diligently researching pricing  on school purchases
• Create and oversee detailed inventory systems to ensure the school  always has the materials necessary to function without downtime  
• Facilities and Technology  
• Relentlessly oversee and maintain the school’s physical condition
• Ensure that all spaces are neat, organized, beautiful, and optimized for  their designated use
• Work closely and seamlessly with the school’s custodial team
• Maintain all classroom and shared-space technology (projectors, copiers, etc.) to make teaching better and easier for all staff 
• Operational Support  
• Ensure fidelity of the PowerSchool student information system
• Support in ensuring that ATS and state-level data systems are up-to-date and accurate  
• Manage student recruiting and enrollment under the guidance of the Director of Finance, HR & Operations
• Help to continually improve school operations systems and procedures, and lead or support with special projects in this area  
• Oversee school nutrition program, including coordination and  distribution of breakfast, lunch, and snack, as well as all compliance and  reporting requirements
• Partner with the custodial team to ensure the garbage compostis being executed as per the NYC Department of Sanitation guidelines 
• Assist teammates in planning and executing all student and family events, including family conferences, field trips, etc.  
• Manage shared space reservations and calendars  
• Help execute arrival, lunch, dismissal, transportation, and other whole school systems (specific duties will vary by campus)  
• Create and maintain teacher-friendly systems for photocopy and poster  creation  
• Create a welcoming main office environment for families by providing top-notch customer service
• Serve as the primary point of contact for staff and student technology
• Flexibility to work evenings and weekends as needed  
•  Additional support at the request of the Director of HR, Finance, and Operations
• Potentially manage associate-level operations team members  

Requirements

• Associate degree required, Bachelor's degree preferred
• 2+ years experience working in a Charter School
• Strong verbal and written communicator
• Experience with Google Suite, ATS, Power School
• Team leadership