Operations Executive

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.

We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Assist with preparation of drafts of the Technical Services manuals which are given out to Exhibitors
2. Be conversant with the various software programmes utilized throughout the company, especially floorplan and drafting software
3. Work closely with/manage appointed contractors, to ensure the smooth coordination of exhibition operations; arranging for pre-show briefings
4. Be technically conversant with all aspects of stand building, floor plan layouts and other electrical /telco services required at site
5. Work closely with relevant government bodies to ensure trouble-free operation at the shows
6. Approve – in consultation with Line Manager - all stand-building in accordance with regulations, and source and supply services to exhibitors, priced where necessary
7. Work closely with relevant venue owner, contractors and suppliers for the exhibition to ensure a smooth operation at the show
8. Design and implement - in consultation with Superior the building of organiser’s complex at site as well as the various stand packages adopted by exhibitors, ensuring that all regulations are followed
9. Manage the site office and be responsible for on-site billing
10. Manage all operations aspects during show time including Opening Ceremony, conference set-up, shuttle bus schedules, parking arrangements, emergency procedures and other specialized areas
11. Propose relevant signage for all on-site needs and having the signage constructed in good time
12. Solve operational problems in a speedy and effective manner, bearing customer relations in mind at all times
13. Be responsible for post-show matters and reviews both in-house and for venue owners, ensuring that invoicing is carried out promptly, and that all files are archived
14. To be trained in Workplace Safety guidelines

• Diploma in Business Studies/Administration/Hospitality/Tourism/Hotel/Event Management and/or equivalent
• Minimum 2 years of relevant experiences in Events/Exhibitions/MICE industry is preferred
• Strong experience in managing relationships with contractors and external vendors
• Ability to negotiate effectively
• Strong interpersonal, communication skills and time management skills
• Proficient with Microsoft Office (especially Excel and Word)
• Proven ability to work collaboratively with others

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com.

Our benefits include:

• Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely
• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks 
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: annual leave plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year 
• A flexible range of personal benefits to choose from, plus company funded private medical cover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP assistance, mental health first aiders and more
• Recognition for great work, with global awards and kudos programmes 
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information. See how Informa handles your personal data when you apply for a job here.