Operations Executive

Job Description – Operations Executive

Job Details

Job Title: Operations Executive

Location: Bhiwandi

Reporting To: Nayana Kondvilkar

Working Hours: 11:00 AM – 8:00 PM

Weekly Off: Friday

Job Summary

We are seeking a detail-oriented and proactive Operations Executive to manage day-to-day operational activities, including invoice generation, e-Invoice (IRP) and e-Way Bill generation, production scheduling, and coordination with internal departments. The ideal candidate should have a basic understanding of GST compliance, production planning, and strong organizational and communication skills to ensure smooth business operations.

Key Responsibilities

·       Generate customer invoices accurately and within defined timelines through the ERP system.

·       Create and process e-Invoices (IRP) in compliance with GST regulations.

·       Generate e-Way Bills for dispatches and ensure statutory compliance.

·       Coordinate with the production team for effective production scheduling based on customer orders and delivery commitments.

·       Monitor order status to ensure timely production, dispatch, and delivery.

·       Coordinate with Stores, Logistics, Sales, and Accounts teams for seamless order processing.

·       Maintain accurate records of invoices, e-Way Bills, dispatch documents, and production schedules.

·       Verify customer purchase orders and ensure accurate billing before dispatch.

·       Resolve invoice, documentation, and dispatch-related issues promptly.

·       Prepare and maintain daily, weekly, and monthly MIS reports related to operations.

·       Ensure compliance with company policies, GST regulations, and operational procedures.

Qualifications

·       Bachelor's degree in Commerce, Business Administration, Operations Management, or a related field.

·       1–2 years of experience in operations, invoicing, production coordination, or a similar role.

·       Experience in a manufacturing company will be an added advantage.

Preferred Competencies

·       High attention to detail and accuracy.

·       Strong time management and multitasking skills.

·       Ability to work collaboratively with cross-functional teams.

·       Proactive approach to problem-solving.

·       Customer-focused mindset with a commitment to timely execution.

Key Performance Indicators (KPIs)

·       Timely and accurate invoice generation.

·       Error-free e-Invoice (IRP) and e-Way Bill generation.

·       On-time production scheduling and order fulfillment.

·       Compliance with GST and statutory requirements.

·       Reduction in invoice, documentation, and dispatch errors.

·       Timely submission of operational reports and MIS.

Why Join Us?

·       Opportunity to work in a fast-growing manufacturing organization.

·       Hands-on exposure to operations, production planning, and GST compliance.

·       Collaborative work environment with opportunities for professional growth and learning.

Required Skills

·       Knowledge of GST, e-Invoice (IRP), and e-Way Bill processes.

·       Basic understanding of production planning and scheduling.

·       Strong analytical, organizational, and problem-solving skills.

·       Good communication and coordination abilities.

·       Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, and basic formulas).

·       Ability to manage multiple tasks and work under deadlines.