Operations Department Assistant

Company Description

We're looking for an Operations Department Assistant who is strong communication skills, solution oriented and prone to teamwork, able to think quickly, have time management skills, and have a high level of responsibility.

Job Description

Operations

Management of contracts and their entries into the system (Precisely), follow-up with suppliers

Organizing meetings with external business partners and individuals

Support in hosting foreign guests, arranging flight tickets, accommodation, transfers, etc.

Creating and tracking agendas

Organization and coordination of department meetings and activities

Documentation and archiving

Coordinating meetings with business partners, problem solving, supplier management (travel agency, translation office, legal, consultants, etc.)

Internal stakeholder management – ​​tracking and finalizing business with other departments

Reporting and presentation 

Collection and reporting of sustainability and carbon footprint data

Audit of operational processes and risk analysis

Administrative assistance (agenda management, expense entries, travel plans and organization, etc.)

English and computer skills (good level of excel, data analysis and visualization skills)

Qualifications

University Graduation 
Minimum 1-2 years experiences in related area
Fluent in English
Competency in MS Office tools and systems (Excel, Power Point, Word)
Strong communication skills (Written & Verbal)
High Planning and Organizational Skills
Good in Stress Management
Time Management Skills
Ability to Solve Problems Creatively
Team Player, Collaborative
Available to Travel