The Operations Coordinator is responsible for maintaining the day-to-day functionality, safety, and professionalism of the workplace. This role ensures the office, lab-adjacent spaces, and common areas remain organized, clean, and compliant with company policies.
This individual will regularly walk the facility floors to monitor workplace conditions, support employees and visitors, and coordinate with facilities, security, and vendors to resolve issues quickly. In a small biotech environment, this role is highly visible and critical to maintaining a productive, safe, and welcoming workplace.
Responsibilities
Conduct daily walkthroughs of office and common areas to ensure the workplace is clean, safe, and functioning properly.
Monitor restrooms, breakrooms, conference rooms, and shared spaces for cleanliness and supply levels.
Ensure hallways, exits, and doorways remain clear and compliant with safety standards.
Report or coordinate resolution of maintenance or facility issues (lighting, plumbing, furniture, etc.).
Submit and track facilities or janitorial service requests.
Ensure all visitors follow company check-in procedures.
Support reception or front desk operations as needed.
Coordinate temporary badges or access requests.
Monitor company parking areas to ensure spaces are used appropriately.
Distribute parking passes when needed.
Address parking issues or coordinate with building management when necessary.
Serve as a visible and approachable point of contact for employees regarding workplace needs.
Assist with room setups, small internal events, or meetings.
Support onboarding logistics (workspace readiness, badge coordination, etc.).
Help maintain an organized, welcoming office environment.
Ensure fire exits, safety doors, and emergency routes remain unobstructed.
Escalate safety concerns promptly to leadership or facilities teams.
Support workplace policies regarding access control, safety, and shared space usage.
Work with janitorial, maintenance, and building management teams to resolve issues.
Track recurring workplace needs and escalate trends when necessary.
Workplace Operations
Visitor & Badge Management
Parking & Site Coordination
Workplace Experience
Safety & Compliance
Facilities Coordination
Requirements
2+ years experience in workplace operations, facilities support, office management, or a similar role
Strong attention to detail and ability to notice issues before they become problems
Excellent communication and customer service skills
Ability to work independently and prioritize tasks
Comfortable working in a highly visible, employee-facing role
Ability to walk the facility frequently throughout the day
Required
Skills Required
- 2+ years experience in workplace operations, facilities support, office management, or a similar role
- Strong attention to detail and ability to notice issues before they become problems
- Excellent communication and customer service skills
- Ability to work independently and prioritize tasks
- Comfortable working in a highly visible, employee-facing role
- Ability to walk the facility frequently throughout the day
What We Do
Capricor Therapeutics is a clinical-stage biotechnology company focused on the discovery, development, and commercialization of cell and exosome-based therapeutics. Its lead product candidate, Deramiocel, is an allogeneic cell therapy currently in late-stage clinical development for the treatment of Duchenne muscular dystrophy (DMD). The company also leverages its proprietary StealthX™ exosome platform for the targeted delivery of therapeutic agents to treat a wide range of diseases.
