Operations Coordinator

Location

Scottsdale - 14648 N. Scottsdale Road, Suite 290

Business

At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind – creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community.
As part of Brookfield — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up.

If you're ready to be a part of our team, we encourage you to apply.

Job Description

Overview:

The Operations Coordinator maintains the day-to-day office functions and responsibilities of the operations department. Accurately track start information, analyze data, and coordinate with other Brookfield departments and external consultants to achieve objectives. Responsible for helping determine reporting discrepancies, maintain schedules / documents in systems, and proactive communication to all team members.

Key Responsibilities:

• Facilitate starts process between departments and effectively communicating new starts and/or changes to starts as they occur

• Ensure that each department is tracking to the Unstarted Lots Report

• Complete plot plan submittals and permitting process with internal and external teams as needed

• Assist Purchasing and Design department if discrepancies are found

• Input lot information at time of start. Ensure all detail is entered in system for a start to be 100% ready

• Work with Operations team to adjust start dates in the system as needed

• Collaborate with the Operations Manager to manage templates for all schedules

• Maintain schedules and cutoff updates for Operations

• Audit task start/complete dates for every active lot weekly

• Work with Purchasing to ensure POs are released to into scheduling software and Construction team can schedule trades

• Assist Operations Manager and Area Manager with Field PO reporting and tracking through various reports and systems

• Work with Sales/Escrow and Area Manager to monitor COE Dates in scheduling software. Ensure that reporting on these dates is accurate and up to date

• Track Integration Status Report (ISR) in BuildPro daily and alert all departments of any error notifications. Reprocess, clear & check errors after corrections have been completed

• Support Operations Manager and Area Manager in ordering supplies for the Construction team while adhering to budgets

• Assist Purchasing/Design/Sales with data input and working with departments to hand off processes

• Work closely with Purchasing/Design to facilitate the flow of information and documentation between departments

• Review flooring diagrams, structural diagrams, etc. and provide departments with corrections as needed

• Open/close accounts for ordering supplies for Operations team (i.e., office supplies, water, etc.)

• Oversee ordering & distribution of uniforms and safety gear including coding of invoices for office supplies and uniforms.

• Help coordinate meetings for the operations team

• Review, code, and/or route invoices in APR

• Assist Purchasing with contracting and inputting contracts into various systems

• Research PO discrepancies and work with the Purchasing Manager to resolve any issues.

• Work in various file storage systems to manage documents between departments. Ensure nomenclature stays consistent for best practices

• Assist Operations Manager in distribution of weekly reports and maintenance of critical reporting information

What You'll Bring:

• Bachelor’s Degree and/or experience in homebuilding required

• College experience a plus

• Strong analytical and computer skills, Microsoft Office required

• Proficient verbal and written communication skills and effective interpersonal skills

• Must have ability to multi-task and work well under pressure

• Strong planning and organizational skills

• Experience working with Newstar and BuildPro is advantageous

What We Offer:

• Competitive compensation and total rewards package

• Excellent extended medical, dental, and vision benefits beginning day 1

• 401(k) matching, vesting begins day 1

• Career development programs

• Paid Volunteer Hours

• Paid parental leave

• Family planning assistance, including IVF, surrogacy and adoption options

• Wellness and mental health resources

• Pet insurance offering

• A culture based on our values of Passion, Integrity, and Community!

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Brookfield Residential participates in the E-Verify process to confirm the eligibility of candidates to work in the United States.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.