Recruiting Operations Analyst

xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All engineers are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

About the Team

To advance our understanding of the universe by building the world's most truth-seeking AI, we're assembling a team of exceptional minds from across science, engineering, and beyond. The recruiting team at xAI, partners closely with leaders throughout the organization to anticipate talent needs, find world-class candidates, and facilitate an efficient hiring experience. 

About the Role

xAI is seeking a Recruiting Operations Analyst with strong analytics work experience, along with a knack for organizing and streamlining systems and processes. You'll manage reporting, systems, and facilitate clear data-driven communication between teams that are pushing the frontier of AI forward. We are looking for someone to be onsite 5 days/week in our Palo Alto office.

Who You Are

You thrive on organization, whether it's through planners, color-coding calendars, or crafting group trip itineraries. You genuinely enjoy helping others streamline their work. As a dedicated team player, you're always ready to roll up your sleeves for any task, with different people across roles and levels. You evaluate decisions and their impact on all stakeholders. Passionate about technology, you eagerly research emerging innovations, excited to engage with our team on new solutions and improvements. With an ownership mentality, you take full responsibility for tasks, proactively tackling complex projects, all while recognizing that meticulous attention to details is essential for success in initiatives big or small.

Responsibilities

Systems and Process Management:

• Understand and optimize all recruiting tools, systems, and processes (e.g., Greenhouse ATS).
• Ensure projects are completed within scope, on time, and within budget.
• Identify operational improvements, and implement changes to enhance efficiency.
• Address and resolve issues promptly to minimize disruptions.
• Act as a thought partner with our talent leaders to drive toward optimal outcomes.
• Proactively problem-solve general talent-related issues.

Data and Analysis:

• Prepare reports and data for the recruiting team using APIs, extensions, and Google Sheets.
• Use data to identify trends and inform decision-making.
• Ensure the team is data-ready at all times.

Basic Qualifications

• Bachelor’s degree or equivalent

Preferred Skills & Experience

• Excellent organizational skills with strong attention to detail.
• You’ve built reporting and/or analytics in Excel, Google Sheets, or similar environments and know how to interpret insights from data.
• You have prior experience using an ATS, such as Greenhouse.
• You are highly proficient in Google Sheets.
• You have a strong background in analyzing Recruiting data.
• You have strong analytical and problem-solving abilities.
• In past roles, you’ve demonstrated close attention to detail, and excellent written/verbal communication skills.
• You have the ability to manage multiple projects simultaneously in a high-pressure environment.

Work Authorization

Must be authorized to work in the US (visa sponsorship available for exceptional candidates).

Annual Pay Range

$120,000 - $160,000

xAI is an equal opportunity employer.

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