Operations Coordinator

City Cast is seeking a highly organized, detail-oriented Operations Coordinator to help maintain operations and provide cross-functional support to key stakeholders in operations, HR, and leadership. The coordinator will catch balls, dot i’s and cross t’s for City Cast’s fast-moving team. Our ideal candidate is customer service oriented, with a strong attention to detail, excited for the challenge and passionate about providing exceptional support. 

Deadline to apply: March 19th, 2025

Key Responsibilities:

• Assist executive team with day-to-day operations at City Cast as needed
• Coordinate and help manage the ordering, designing, printing, and shipping of promotional items 
• Book and coordinate occasional travel arrangements 
• Manage new job listings as needed by leadership 
• Copy-edit and polish documents and presentations 
• Design and mail business cards 
• Manage user accounts and systems along with operations team
• Troubleshooting systems and technical issues as needed 
• Update documentation of operational processes and resources in collaboration with Operations Manager and Director of HR
• Serve as a resource for staff, pointing employees in the direction of proper documentation, policy, and answer questions when possible 
• Assist HR with administrative tasks
• Onboarding and offboarding tasks for employees and contractors
• Assist in bi-weekly payroll tasks
• Process staff education initiative requests
• Maintain accurate employee data in various company systems
• Work with Payments Coordinator on paying invoices as needed
• Coordinate and distribute online lunch credits for team lunch

Preferred Qualifications:

• Strong attention to detail
• Exceptional at coordinating and managing multiple tasks 
• Ability to prioritize, delegate, and manage multiple projects efficiently to keep operations running smoothly.
• Top notch people skills
• Basic graphic design skills, familiarity with Canva
• Comfortable working in project management and task tracking systems 
• The ability to handle confidential information with discretion. 
• No podcasting experience necessary but it helps if you’re familiar with digital media publishing.

Required:

• At least 2 years of experience in administrative support, HR, coordination, or a similar role.
• Proficiency in Google Workspace (Google Calendar, GMail, Google Docs)

The Operations Coordinator will report to City Cast’s Chief Operating Officer. This position is full-time, with excellent benefits. The annual salary range is $65,000 - $75,000, depending on experience. Your work will be remote. City Cast is an equal opportunity employer committed to excellence through diversity, which involves attracting talented people from diverse backgrounds and traditions. . We encourage everyone to apply.