Operations Coordinator

Assists with planning and organizing of project activities required for effective coordination of electronic security installation projects. Operations Coordinator reports to Operations Manager.

GENERAL ACCOUNTABILITIES:

• Represent Company in a business-like professional manner in both conduct and appearance, to maximize client satisfaction
• Available to work outside of, or in addition to, normal businesses hours.
• Work in compliance with the Company’s polices and procedures including safety manual with safety of self and others in mind at all times.
• Maintain and protect assigned Company assets.
• Accurate written record keeping, submitted on time and complete

SPECIFIC ACCOUNTABILITES: Include, but not limited to:

• Responsible for scheduling installation and subcontracting activities on projects or service installed jobs.
• Tracking and approvals of timecards/billable hours for effective payroll processing, including PTO approval
• Coordination of all physical deliveries to ensure materials are available when and where needed for project completion
• Tracking, Planning and coordination of training schedules, including registration and travel for all Operations team members

• Effective communication with all stakeholders on project scheduling, escalating issues as needed to Project Manager(s) or Operations Manager
• Inventory, organization and planning for all required equipment for operations team: vehicles, tools, safety equipment and uniform and all related documentation and follow through
• Petty Cash reporting, expense reimbursement and related support of field colleagues
• Support of on-boarding of new colleagues in the Operations department
• Meeting minutes as needed
• Manage the contractor license renewal and COI processes as needed

REQUIRED QUALIFICATIONS:

• High School Diploma or GED
• 1 year of experience in in an administrative role, project management, security integration or technical experience
• Minimum 1 years experience with standard office software programs, including Microsoft Office Suite

PREFERRED QUALIFICATIONS:

• Associates degree (2 year) or Bachelor degree (4 year) in a technical capacity
• PMP or PMI certified

DEMONSTRATED PROFESSIONAL COMPETENCIES:

• Ability to work in a high volume atmosphere
• Ability to solve practical problems and carry out responsibilities under minimal supervision.
• Ability to organize workload for effective implementation, including the ability to multi-task while under deadlines or time constraints
• Excellent interpersonal skills including customer service skills
• Ability to write simple correspondence and present information in one-on-one and small group situations.
• Ability to interact effectively at all levels and across diverse cultures.
• Ability to function as an effective team member.
• Ability to adapt as the external environment and organization evolves.
• Has a strong knowledge of engineering fundamentals, security system functions and operations. Good subcontracting skills required. 
• An understanding of job financial reports and the ability control costs in the handling of projects.

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

WORKING CONDITIONS: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Salary Range: $55,000 - $65,000 (DOE)