We're looking for a part-time Operations Coordinator to join our growing team at Lighthouse. In this role, you'll help keep our office, print, mail, and document operations running smoothly, ensuring important filings and internal workflows are completed accurately and on time.
You will work closely with our legal, operations, and customer teams to coordinate printing, document assembly, shipping, mail handling, office logistics, and administrative support. This is a great role for someone highly organized, detail-oriented, and excited to work in a fast-moving startup environment.
What You'll DoCoordinate printing, assembly, scanning, and shipment of immigration filings and supporting documents.
Manage incoming and outgoing mail, shipping labels, courier coordination, package tracking, and delivery confirmations.
Maintain organized physical and digital document systems to ensure records are accurate, complete, and easy to access.
Support office operations, including supplies, equipment, vendors, workspace organization, and day-to-day team needs.
Assist legal and operations teams with administrative workflows, document quality checks, and filing preparation.
You are exceptionally organized, detail-oriented, and reliable.
You enjoy keeping things running smoothly and creating order across many moving pieces.
You are comfortable handling physical documents, printing, scanning, mailing, and administrative workflows with a high degree of accuracy.
You communicate clearly, follow up consistently, and take pride in being dependable.
You thrive in fast-paced environments and are excited by the ownership, ambiguity, and learning opportunities that come with building a growing company.
You are excited to join a small, high-performing team and contribute wherever needed.
You are comfortable using technology, AI tools, and modern software to improve efficiency and stay organized.
Experience as an operations coordinator, administrative coordinator, legal assistant, executive assistant, office coordinator, or similar role.
Experience working with documents, printing, mail, shipping, records, or administrative workflows.
Strong comfort with technology tools, spreadsheets, task trackers, and digital organization systems.
Interest in startups, operations, legal services, immigration, or technology-enabled services.
Skills Required
- Exceptional organization and attention to detail
- Reliable, clear communicator who follows up consistently
- Ability to handle physical documents: printing, scanning, assembly, and mailing with high accuracy
- Coordinate shipping, courier interactions, package tracking, and delivery confirmations
- Maintain organized physical and digital document systems and records
- Support office operations: supplies, equipment, vendor coordination, and workspace organization
- Comfortable using technology, AI tools, and modern software to improve efficiency
- Experience as an operations coordinator, administrative coordinator, legal assistant, executive assistant, or office coordinator
- Experience working with documents, printing, mail, shipping, records, or administrative workflows
- Strong comfort with spreadsheets, task trackers, and digital organization systems
- Interest in startups, operations, legal services, immigration, or technology-enabled services
What We Do
Lighthouse HQ (American Lighthouse, Inc.) is a technology-driven immigration platform that streamlines and accelerates U.S. visa applications for high-skilled global talent, specifically tech founders, engineers, and researchers in the AI, robotics, and advanced computing sectors. By integrating software efficiencies with expert legal review, the company specializes in fast-tracking high-skilled pathways like the O-1A visa to help pioneers in the technology industry secure U.S. work authorization.
