We are currently hiring a full-time (40 hours/week) Divisional Operations Coordinator in our Rochester, NY office to work closely with the Division Operations Lead and the divisional leadership team to support the day-to-day administrative and operational functions of the Transportation Division. This position is responsible for supporting the division to ensure efficient administrative processes, accurate reporting, effective coordination among departments, and consistent support of project and business operations. The ideal candidate must be able to resolve problems independently with minimal supervision and interact with people on all levels including managers, staff, and clients.
Duties- Maintain and organize divisional files, records, financial information and documentation to ensure accuracy, accessibility, and compliance with company standards
- Prepare, maintain, and distribute divisional reports, performance metrics, and budget-related documentation, including expense tracking and financial reporting.
- Provide comprehensive administrative support to divisional leadership through meeting coordination, event planning, travel arrangements, scheduling, and preparation of correspondence, reports, and presentations.
- Develop, document, and continuously improve administrative processes, workflows, and standard operating procedures to enhance operational efficiency and consistency across the division
- Review, proofread, and format divisional communications and materials, including letters, proposals, presentations, and other business documents.
- Collaborate with project teams and cross-functional departments, including Finance, Marketing, and Human Resources, to support divisional operations and organizational objectives.
- Perform other duties to support the division as assigned.
Salary Range: $65,000 - $75,000 per year
The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.
Requirements
- Expertise in Microsoft Word and Excel with an ability to navigate complicated spreadsheets, pivot tables and develop charts and graphs from presentation purposes.
- Ability to use PowerPoint for presentation creation.
- Ability to work independently; be a self-starter with excellent anticipation, prioritization and follow up skills.
- Strong interpersonal skills
- Excellent communication skills, both written and verbal.
- Attention to detail, proof reading, and accuracy is essential.
- Minimum of 5 years of experience working in a similar or related position
- Bachelor’s degree in business management or equivalent experience preferred
Benefits
Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.
- Flexible Work Schedule
- Health/Dental Insurance
- 401k Plan with Employer Match
- Paid Parental Leave
- Short & Long Term Disability
- Profit Sharing
- Paid Time Off
- Leadership Development Program
- Fitness Reimbursement
- Tuition Reimbursement
- Referral Bonus Program
- Wellness Program
- Team Building Events
- Community Service Events
LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.
LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.
Skills Required
- Expertise in Microsoft Word and Microsoft Excel, including pivot tables and chart/graph creation
- Ability to use Microsoft PowerPoint for presentation creation
- Ability to work independently; self-starter with strong anticipation, prioritization, and follow-up skills
- Strong interpersonal skills
- Excellent written and verbal communication skills
- Attention to detail, proofreading, and accuracy
- Minimum of 5 years of experience in a similar or related position
- Bachelor's degree in business management or equivalent experience
What We Do
LaBella Associates is an international Architecture, Engineering, Environmental and Planning firm.
