We are looking for a reliable and detail-oriented Operations Coordinator to support day-to-day business operations on a part-time basis.
MUST BE A PUERTO RICO resident and living in Puerto Rico.( can work remotely but oocastion meeting might be needed in PR only)
This role requires a high level of ownership, attention to detail, and the ability to execute with minimal supervision.
This is an mid-level role with strong growth potential. You will work closely with leadership to support operations, coordination, and execution across multiple areas of the business.
About Us
We are a fast-growing marketing and technology firm working with global enterprise clients. Our work spans marketing operations, AI-driven systems, and business growth strategy. We operate in a high-accountability, fast-paced environment where ownership and reliability matter.
Role Overview
We are hiring a Part-Time Operations & Office Coordinator to support day-to-day business operations, vendor coordination, hiring logistics, and internal organization.
This is not a passive admin role—you will be expected to track, follow up, and ensure things get done.
Key Responsibilities
Operations & Coordination
- Coordinate with vendors (CPA, legal, service providers) and ensure follow-ups are completed
- Track tasks, deadlines, and dependencies across teams
- Maintain structured records and documentation
Hiring & People Coordination
- Schedule interviews and manage candidate communications
- Track candidate pipeline and status updates
- Ensure timely follow-ups with hiring managers
Events & Execution
- Coordinate logistics for events (invites, tracking RSVPs, reminders)
- Support promotion via basic outreach (email, WhatsApp, etc.)
- Ensure smooth execution before and after events
Administrative & Reporting
- Organize files, documents, and internal systems
- Submit a weekly timesheet with task-level breakdown
- Provide status updates on completed vs pending work
🎯 What We’re Looking For
Required
- Strong attention to detail (nothing slips through)
- Reliable follow-through—you close loops, not just start tasks
- Clear written communication
- Ability to manage multiple tasks without losing structure
- Comfortable working independently and taking ownership
Preferred (Nice to Have)
- Experience with Google Docs / Sheets
- Prior admin, operations, or coordination experience
- Familiarity with tools like ClickUp, Jotform, or similar
🎓 Education
- Bachelor’s degree preferred (Business, Communications, or related field)
- Relevant experience can substitute for formal education
💡 How to Succeed in This Role
- You proactively follow up—no reminders needed
- You bring structure where there is ambiguity
- You communicate clearly and early when something is off track
- You take pride in being dependable
MUST HAVE
- This role requires consistency and accountability, not just availability
- If you need constant direction, this won’t be a fit
- If you like owning outcomes and being trusted, you’ll thrive
- Bachelor’s degree preferred in Business, Communications, or a related field
- Equivalent practical experience will also be considered
Skills Required
- Strong attention to detail
- Reliable and consistent follow-through
- Good written communication skills
- Organized and able to manage multiple tasks
- Willingness to learn and improve
- Basic experience with Google Docs/Sheets
- Prior admin or coordination experience
What We Do
WE ARE MARRINA One of the most time-consuming yet highly-valuable aspects of the marketer’s role is Email Production. Our dedicated team of experienced email and landing page professionals, along with our well-tested development and QA processes, creates high impacting responsive email campaigns. As a leading Email Marketing Agency, let us help you achieve excellent results with quicker execution for those much needed Flawless Emails, empowering you to achieve your goals. OUR PROVEN PROCESS Over 54% of companies have six or more emails in production at one time, with 31% having less than half a week of work going into each one. With so many balls in the air at once, it’s crucial to have a tried and true process for getting emails planned, created, and launched on time. STRATEGY: FULLY EQUIPPING YOU FOR THE VOYAGE Thoroughly defining your email marketing campaign strategy and goals helps guide the direction of your campaign and makes it easier to measure the success of your efforts. We bring expertise to the table to ask the right questions, collect all the requirements in an organized way, and proceed with skilled and efficient execution and campaign management. DEVELOPMENT: ASSURING QUALITY & SMOOTH SAILING Our experts create custom, scalable, and responsive email and landing page templates for optimal performance. But all this work is wasted if there are mistakes, so our foolproof QA process is vital to illuminate any issues. Configuration details, campaign members, email tests, and schedule information are presented to you for final pre-launch approvals. LAUNCH: SETTING SAIL AND STAYING ON COURSE Once approved, email launch monitoring ensures things went off as scheduled and anticipated, on time, and flawless. Post-launch email performance reporting and analysis of A/B testing, within a day after sending and updating after several days, highlights testing results, tweaks, successes, and ROI.
