The Role
Supports day-to-day business operations by maintaining HubSpot data, ensuring accurate reporting, resolving invoicing and data exceptions, documenting workflows, and handling ad hoc reporting requests. The role partners with Account Management, Sales, Finance, and Operations teams while participating in a rotation program focused on operational projects, process improvement, automation, and business development.
Summary Generated by Built In
We're looking for an organised and detail-oriented Operations Associate to join our growing Operations team. In this role, you'll be responsible for the day-to-day operational processes that keep the business running smoothly, including:
- Maintaining the accuracy of commercial data in HubSpot CRM
- Ensuring reliable reporting for senior leadership
- Supporting our operations analysts with data tasks and workflow building
Working closely with teams including Account Management, Sales and Finance, you'll help ensure operational excellence, resolve data and process issues, and support the continuous improvement of our internal workflows.
As part of the role, you'll also take part in our Operations Associate Rotation Programme, giving you the opportunity to work alongside a different Operations Analyst each quarter on a high-impact business project. Through these rotations, you'll:
- Gain hands-on experience across different operational functions
- Develop valuable skills while contributing to meaningful business initiatives
- Build a broader understanding of how the business operates
- Discover where your interests and strengths are best suited as your career develops
This is an excellent opportunity for someone who enjoys solving problems, takes pride in delivering accurate work, and is keen to build a career in operations within a fast-growing business, with clear opportunities to develop into more senior operational roles as the company continues to scale.
Key Responsibilities 🗝️
- HubSpot data integrity: Perform regular data cleansing, updates, and maintenance within HubSpot to guarantee reliable data for sales forecasting and financial reporting.
- Commercial team support: Serve as the first point of contact for the Account Management team on operational queries, troubleshooting issues related to client invoicing and system data.
- Exception handling: Investigate and resolve complex client setups and billing exceptions that cannot be automated, applying business context to ensure correct outcomes.
- Process documentation: Collaborate with the senior Operations team to document existing manual workflows, contributing to our long-term goal of process improvement and automation.
- Ad-hoc reporting: Assist with data requests from leadership, pulling and organising information from our systems to support strategic decision-making.
- Team enablement: Provide the foundational capacity that allows the core Operations team to dedicate their time to high-impact strategic projects, such as automation and AI training.
Skills, Knowledge and Expertise 🚀
- Meticulous attention to detail — the role handles critical financial and customer data where small errors can have a significant impact on revenue and reporting. You must be able to spot inconsistencies and ensure accuracy in your work.
- Proficiency with spreadsheets (Google Sheets or Microsoft Excel) for data organisation
- Clear & professional communication — you will be interacting daily with stakeholders from Account Management and Finance. The ability to explain issues clearly and concisely, both verbally and in writing, is essential.
- Systematic problem-solving — you will encounter non-standard issues (e.g. a complex invoice or a data discrepancy) that require logical thinking to resolve and has no clear answer. We need someone who can break down a problem and find a solution, not just follow a script.
- Exceptional organisation & time management — the role involves balancing recurring monthly deadlines with unpredictable, ad-hoc requests from other teams. You must be able to prioritise effectively and manage your time to ensure nothing is missed.
Experience Requirements
This is an entry-level or early-career position, ideal for someone with 0–2 years of experience in an operations, administrative, or coordination role. We strongly encourage recent graduates with relevant internship experience who can demonstrate the required skills and key traits to apply.
Key Traits- High agency & ownership — you take pride in your work and feel accountable for its quality and timeliness. You don't wait to be told what to do next.
- Curiosity & Coachability — you have a genuine desire to learn how the business works.
What we offer 🍉
- 24 days holiday + Bank Holidays + your birthday off 🎉
- £1200 annual benefits allowance (ThanksBen, from month 2)
- Early finish Fridays (16:00)
- Yearly company retreat abroad ✈️
- 30 days to Work from anywhere 🌍
- Enhanced Maternity, Paternity, and Adoption Leave (13 weeks full pay, 17 weeks half pay, then SMP for maternity, 1 month full pay for paternity/adoption) 🐣
- Statutory pension with NEST (3% employer, 5% employee)
- Zinc shares, issued through the EMI Scheme
- Unlimited access to Spill Therapy
- Company socials, quarterly team socials Free Monday lunches
- Nursery workplace benefit scheme (Yellownest)
- Option to lease an electric car through Electric Car Scheme
- Celebrated Zinc anniversaries 🥳
About
Who are Zinc? ⚡️We believe in better background checking: making them easy, instant and delightful - for candidates and HR teams across the world 🌎. Founded in 2017, we've grown year-on-year, reaching the Times Top 100 fastest growing businesses, the Deloitte EMEA fast 500 and winning the 2026 HSBC x WIRED Award in the Trailblazers Category.But we're not all work, our founders Luke and Charlotte are hot on being a culture first business. By this, we don't just mean an active calendar of company and team events (although these are great! 🍻 🥂🍕🎯) - our culture is defined by respect, fostering support for new ideas, promoting flexible work environments and operating with autonomy and low ego. 🔥💥❤️It's not just us who think they've done a stellar job - we've won awards for being a Top Place To Work in 2025 and 2026 from Tembo and SeedLegals 💚What are our values? 🧩🧩🧩Our values are: Pragmatism, Integrity, Empathy, Collaboration, Empowerment and Speed. We call them the PIECES that make Zinc (see what we did there 😂).How do we work? 🧑🏽💻👩🏼💻👨🏿💻We operate on a hybrid working model, with everyone coming to our Shoreditch Offices on Mondays and Thursdays, and working from home on the others. We believe this is a great balance between having space for deep work and in-person collaboration ⚡️⚡️⚡️
Skills Required
- 0–2 years of experience in operations, administration, or coordination
- Proficiency with Google Sheets or Microsoft Excel
- Meticulous attention to detail and data accuracy
- Clear and professional verbal and written communication
- Systematic problem-solving ability
- Strong organization and time-management skills
- Recent graduate with relevant internship experience
- High agency, ownership, curiosity, and coachability
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The Company
What We Do
Zinc builds automated reference and background checking tools designed to improve candidate experience and set new industry standards, offering automated pre-screening employment software for HR and recruiting teams to verify candidates' backgrounds and hire at scale.
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