Operations Assistant

The Operations Assistant will provide high-quality administrative and coordination support to the global operations function. This role will help ensure the smooth running of day-to-day activities, with a strong focus on scheduling, organisation, and follow-through.

Alongside core administrative responsibilities, the role will offer exposure to key operational initiatives, including firmwide projects.

This is a fast-paced, detail-oriented role suited to someone highly organised, proactive, and keen to build experience within a global professional services environment.

Your day-to-day responsibilities will include:

Administrative & Scheduling Support

• Provide high-quality administrative support, including managing calendars, scheduling meetings, and resolving conflicts.
• Coordinate internal and external meetings, including logistics, agendas, and follow-ups.
• Organise travel arrangements and itineraries where required.
• Support the planning and coordination of internal events, leadership meetings, and offsites.

Stakeholder Coordination

• Support the COO’s Operations Manager in coordinating day-to-day activities and meeting requirements.
• Liaise with teams across the business (e.g. Finance, IT, HR, Marketing, Procurement) to coordinate scheduling and inputs.

Operational & Project Support

• Provide administrative support across key operational initiatives, including maintaining trackers and supporting follow-ups.
• Support firmwide projects such as Teams migration, helping to organise meetings, maintain documentation, and track actions.
• Assist with the RFP project including scheduling meetings and coordination of inputs across teams.

General Support

• Help manage and prioritise incoming requests and tasks.
• Ensure high standards of organisation, accuracy, and attention to detail across all work.
• Contribute to maintaining effective and efficient administrative processes, encouraging the implementation of AI where relevant.

• Highly organised with strong attention to detail and the ability to manage multiple tasks.
• Strong administrative and scheduling skills.
• Proactive and reliable, with good follow-through.
• Strong written and verbal communication skills.
• Professional and confident working with a range of stakeholders.
• Discreet and trustworthy, with the ability to handle confidential information.
• A collaborative team player with a positive, can-do attitude.
• Comfortable working in a fast-paced environment.
• Good IT skills (e.g. Microsoft Office; familiarity with Teams desirable).

Experience (Preferred)

• Previous experience in an administrative, team assistant, or operations support role.
• Experience supporting multiple stakeholders is beneficial.
• Exposure to project coordination or professional services is a plus.

Whether you are joining a client facing team, a core services team, or starting out on your professional career journey, joining Brunswick unlocks a range of employee benefits to support your financial future, health and wellness, family and community and continuous professional development.