The Operations Assistant will assist the Operations Department, working in a fast-paced office environment while being exposed to a broad range of tasks and assignments including but not limited to, administrative tasks, procurement, research, and facility and supply resource assistance. This is an on-site role.
Reports to: Director of Operations
Hours: Monday – Friday, 9am - 5pm
Pay rate: $19 - $21 per hour (based on experience)
General Responsibilities:
- Provide administrative support to the Operations department, including repairs/maintenance department, and the CEO, as needed or required
- Schedule and meet with outside vendors for facilities and maintenance projects as necessary
- Serve as the primary MS Teams contact, answering incoming calls and answering questions or directing as appropriate
- Oversee office systems functions including photocopier, Teams telephone system, incoming & outgoing mail, postage machine, etc.
- Process annual renewals, certifications and licenses related to ongoing business needs
Skills/Educational Requirements:
High School graduate or equivalent
Computer literacy with proficiency in MS Word, Excel, PowerPoint, Outlook & Teams
2 + years of prior administrative experience in a fast-paced environment
Exceptional written and verbal communication skills
Handle confidential information with discretion
Physical Requirements:
Requires repetitive movement of hands and fingers for typing and/or writing.
Frequent standing, sitting, walking and climbing stairs, occasional stooping, kneeling or crouching
Regularly lift up to 25 pounds consistently, occasionally lift over 35 pounds.
Ability to reach with hands and arms and perform audio and visual assessments, as required.
Benefits:
- Paid Time Off
- Medical & Dental Insurance
- Vision insurance
- Life insurance
- 403(b)
- Employee Assistance Program
- Employee Perks Program
Job Type: Full-time
Monday - Friday
9am - 5pm
Skills Required
- High school diploma or equivalent
- Computer literacy
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams
- At least 2 years of administrative experience in a fast-paced environment
- Exceptional written and verbal communication skills
- Ability to handle confidential information with discretion
- Ability to perform repetitive hand and finger movements for typing and writing
- Ability to frequently stand, sit, walk, and climb stairs
- Ability to occasionally stoop, kneel, or crouch
- Ability to regularly lift up to 25 pounds and occasionally lift over 35 pounds
- Ability to reach with hands and arms and perform audio and visual assessments
What We Do
Bethesda Project is a Philadelphia nonprofit that provides emergency shelter, housing, and supportive services for people experiencing homelessness. Its continuum of care includes drop-in services, shelters, and permanent supportive or independent housing, offering places to stabilize and regain dignity. Through a Housing First approach and case management, it helps people achieve stability and fulfills its mission to care for the abandoned and be family with those who have none.
