Operations Assistant

Posted 24 Days Ago
Be an Early Applicant
São Paulo, BRA
In-Office
Entry level
Logistics
The Role
Support shore-based maritime operations by monitoring vessel movements, coordinating cargo logistics and supply deliveries (fuel and other supplies), maintaining operational documents and coastal schedules, verifying vessel supply requests, and communicating with port/terminal sub-agents to meet operational targets with agility and problem-solving.
Summary Generated by Built In
Description

Key Responsibilities

  • Support the coordination of daily shore-based operations, ensuring compliance with safety standards, company procedures, and maritime regulations.
  • Monitor vessel movements and support port operations.
  • Assist with cargo logistics and operational activities.
  • Control, organize, and maintain operational documents, records, and information.
  • Prepare and publish vessels’ coastal schedules.
  • Receive, monitor, and verify vessel supply requests.
  • Coordinate all logistics related to fuel (bunker) deliveries and other supplies required by the vessels.
  • Maintain effective communication with all parties involved in the operation, including port sub-agents, terminals, and vessels.
  • Follow up on operational demands and contribute to the achievement of operational targets and performance objectives.
  • Identify, monitor, and resolve operational issues in an agile and proactive manner.
  • Ensure accurate and timely communication among all stakeholders to support operational continuity and efficiency.

Key Competencies

  • Proactive and hands-on approach.
  • Strong organizational skills and attention to detail.
  • Effective communication and teamwork.
  • Agility and ability to prioritize multiple operational demands.
  • Strong problem-solving and decision-making skills.
  • Ability to work under pressure and respond effectively to time-sensitive situations.
  • Strong commitment to safety, compliance, and operational excellence.
Requirements
  • Bachelor's degree in Logistics, International Trade, or related fields;
  • Strong attention to detail and problem-solving skills
  • Excellent communication and organizational abilities
  • Proficiency in Microsoft Office Suite
  • Advanced English

Skills Required

  • Bachelor's degree in Logistics, International Trade, or related fields
  • Strong attention to detail and problem-solving skills
  • Excellent communication and organizational abilities
  • Proficiency in Microsoft Office Suite
  • Advanced English
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The Company
HQ: Haifa
10,000 Employees
Year Founded: 1945

What We Do

Launched in Israel in 1945, ZIM (NYSE:ZIM) became a pioneer in container shipping in the early 1970’s, and has established itself as a leading global, asset-light container liner shipping company. We provide customers with innovative seaborne transportation and logistics services, covering the world’s major trade routes and focusing on select markets where we have competitive advantages and are able to maximize our market position. ZIM’s unique strategy as a digital-oriented, asset-light, global niche carrier offers distinctive advantages, allowing the company to provide innovative and premium customer-centric services while maximizing profitability. Through this focused strategy, enhanced digital tools, and a reputation as a top industry performer with high schedule reliability and service quality, ZIM is positioned to continue to expand its leadership and achieve best-in-class margins.

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