The Role
Provide on-site, part-time administrative and operational support for projects: manage vendor coordination, documentation, procurement tracking, inventory, shipping/receiving, meeting summaries, task lists, and project close-out packages. Use AI tools to summarize materials and streamline workflows while maintaining documentation integrity and compliance.
Summary Generated by Built In
Join Trofholz Technologies, Inc. Securing What Matters Most
At Trofholz Technologies, we deliver mission-critical security solutions that protect what matters most. We are searching for a Part-Time (Monday, Wednesday, Friday) Operations Administrative Coordinator Lexington, SC
The Operations Administrative Coordinator supports Operations, Project Managers, and Quality by ensuring documentation is accurate, deadlines are visible, and workflows remain organized — even in fast-moving, high-demand environments.
This is not a passive administrative role. It requires someone who thrives in dynamic settings, can manage shifting priorities, supports teams during urgent project demands, and helps bring clarity and consistency where needed.
The role combines administrative support discipline with practical AI tool usage to improve speed, accuracy, and efficiency across daily operations. The primary goal is to streamline processes, strengthen documentation integrity, and uphold Trofholz’s Diamond Delivery standards.
Hours for the position will be Monday, Wednesday, Friday from 9:00am-2:00pm, EST.
This position is part-time and required to report to our Lexington Office – this is NOT a Remote position.
Why Trofholz?
For more than 22 years, Trofholz Technologies has been a trusted provider of advanced electronic security solutions for federal and commercial clients. What sets us apart isn’t just our technical expertise, it’s our people.
At Trofholz, you’ll find a collaborative, respectful, and people-first culture where your work is valued and your growth is supported.
Your Impact
You will serve as an operational partner, ensuring documentation integrity, workflow consistency, and execution support.
Key responsibilities include:
What You’ll Bring
Cultural Alignment:
We live by it and our Operations Administrative Coordinator must reflect the Trofholz QCCI Team Creed:
Pay: $14.00–$15.00/hour (DOE)
Benefits Include required to work at least 30 hours a week to qualify.
Build Your Future with Trofholz. Be More. Do More. Deliver with Precision.
At Trofholz, you’ll find a company that invests in its people, values teamwork, and delivers meaningful work. We are building a safer, more secure future—one connection at a time.
If you’re ready to grow your career while making a real impact, we invite you to apply today.
Apply at: www.trofholz.com
Trofholz Technologies, Inc. is an Equal Opportunity/Affirmative Action Employer. We celebrate diversity and are committed to an inclusive workplace.
#NowHiring #AdminSupoprt #Project Coordination #Defense #VeteransWelcome #LowVoltage #ESS #CareerGrowth #MilitaryTransition #HiringVeterans #VeteranFriendly #MissionDriven #SecurityCareers #AccessControl #CCTV #FederalContracting #NowHiring #GrowthOpportunity #BuildYourFuture #JoinOurTeam #GovernmentSecurity #SecuritySystems #TrofholzTechnologies
At Trofholz Technologies, we deliver mission-critical security solutions that protect what matters most. We are searching for a Part-Time (Monday, Wednesday, Friday) Operations Administrative Coordinator Lexington, SC
The Operations Administrative Coordinator supports Operations, Project Managers, and Quality by ensuring documentation is accurate, deadlines are visible, and workflows remain organized — even in fast-moving, high-demand environments.
This is not a passive administrative role. It requires someone who thrives in dynamic settings, can manage shifting priorities, supports teams during urgent project demands, and helps bring clarity and consistency where needed.
The role combines administrative support discipline with practical AI tool usage to improve speed, accuracy, and efficiency across daily operations. The primary goal is to streamline processes, strengthen documentation integrity, and uphold Trofholz’s Diamond Delivery standards.
Hours for the position will be Monday, Wednesday, Friday from 9:00am-2:00pm, EST.
This position is part-time and required to report to our Lexington Office – this is NOT a Remote position.
Why Trofholz?
For more than 22 years, Trofholz Technologies has been a trusted provider of advanced electronic security solutions for federal and commercial clients. What sets us apart isn’t just our technical expertise, it’s our people.
At Trofholz, you’ll find a collaborative, respectful, and people-first culture where your work is valued and your growth is supported.
Your Impact
You will serve as an operational partner, ensuring documentation integrity, workflow consistency, and execution support.
Key responsibilities include:
- Support vendor and subcontractor coordination
- Prepare meeting summaries, action lists, and status report drafts
- Assist with procurement tracking and contract documentation
- Use AI tools to summarize meetings and complex documents
- Generate structured task lists from transcripts and project notes
- Track deliverables, deadlines, and compliance requirements
- Assist with project close-out documentation packages
- Receive incoming deliveries, packages, and materials; verify receipt, maintain basic receiving records, and route items to the appropriate person or project.
- Prepare outgoing shipments and materials; provide tracking information and maintain follow-up through delivery.
- Process RMAs/returns provided by Project Coordinators and track shipments through receipt.
- Check stock items in and out for Project Managers and technicians and assist with inventory tracking for equipment, materials, tools, and supplies.
- Monitor office and warehouse supply levels and place routine supply orders as needed.
- Submit and track office/facility maintenance requests and coordinate routine vendor services with property management and vendors.
- Help maintain organized common areas, supply areas, shipping/receiving areas, and warehouse administrative spaces.
- Assist with vehicle administration, including registrations, monthly safety-check documentation, and other routine vehicle records.
- Assist Project Coordinators with formatting and assembling documents for kickoff meetings and other standard project packages.
- Support the administrative and logistical aspects of employee onboarding, including workspace, supplies, and materials.
What You’ll Bring
- 1+ years of experience in operations administration or similar role
- Demonstrated professional use of AI tools in a work setting
- Proficient in Microsoft 365
- Exceptional organizational skills and attention to detail
Cultural Alignment:
We live by it and our Operations Administrative Coordinator must reflect the Trofholz QCCI Team Creed:
- Quality in documentation and execution
- Commitment to deadlines and follow-through
- Creativity through smart use of AI tools
- Integrity in compliance and documentation control
- Team mindset in supporting cross-functional partners
Pay: $14.00–$15.00/hour (DOE)
Benefits Include required to work at least 30 hours a week to qualify.
- Medical, Dental, Life, and AD&D Insurance
- HSA and FSA options
- Employer-matched 401(k)
- PTO & 11 paid holidays
- Employer-paid Life, AD&D, STD, and LTD
- Comprehensive Employee Assistance Program (EAP)
- Company vehicle for eligible roles
Build Your Future with Trofholz. Be More. Do More. Deliver with Precision.
At Trofholz, you’ll find a company that invests in its people, values teamwork, and delivers meaningful work. We are building a safer, more secure future—one connection at a time.
If you’re ready to grow your career while making a real impact, we invite you to apply today.
Apply at: www.trofholz.com
Trofholz Technologies, Inc. is an Equal Opportunity/Affirmative Action Employer. We celebrate diversity and are committed to an inclusive workplace.
#NowHiring #AdminSupoprt #Project Coordination #Defense #VeteransWelcome #LowVoltage #ESS #CareerGrowth #MilitaryTransition #HiringVeterans #VeteranFriendly #MissionDriven #SecurityCareers #AccessControl #CCTV #FederalContracting #NowHiring #GrowthOpportunity #BuildYourFuture #JoinOurTeam #GovernmentSecurity #SecuritySystems #TrofholzTechnologies
Skills Required
- 1+ years of experience in operations administration or similar role
- Demonstrated professional use of AI tools in a work setting
- Proficient in Microsoft 365
- Exceptional organizational skills and attention to detail
- Ability to work on-site in Lexington, SC and be available Monday, Wednesday, Friday 9:00am-2:00pm EST
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The Company
What We Do
Trofholz Technologies is a Woman-Owned; Veteran-Owned Small Business located in Sacramento, California. We specialize in Electronic Security, Information Security, and related IT Services. Our team ensures that we meet all regulatory compliance and mission ready requirements to protect critical infrastructure assets. With a dedication to Quality, Trofholz is devoted to maintaining and constantly improving our ISO 9001 Certification and customer satisfaction. Since 2002, Trofholz has developed a solid performance reputation securing critical infrastructures by successfully completing multiple large, enterprise systems for federal clients across the nation and overseas. This federal experience provides our local California state and commercial clients with a small business vendor that has large scale experience.
