Operations Administrative Assistant

At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you’ll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas.  You’ll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions.  Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world’s transition to clean energy.

Function:

AdministrativeJob Summary:

This position provides essential administrative support to ensure the efficient operation of the Vanscoy terminal, often supporting the local terminal team and other departments. The ideal candidate is organized, detail-oriented, and proficient in standard office software.

Job Description:

Major Responsibilities: 

• Maintain shipping/receiving documentation for all products and handling modes. Reconcile physical inventory with ERP system and update monthly inventory report. Train other site employees in same activities as directed.
• Provide support to site with completion of ad-hoc cost-tracking and/or administrative accounting tasks
• Support community giving program activities including the review and submittal of donation requests from community stakeholders
• Assist in the procurement of services and materials including purchase order requisitions
• Purchase and maintain inventories of office, operating, and safety supplies
• Utilize P-Card for approved purchases; assist with monthly account reconciliation activities
• Assist with contractor approvals including ISN requirements, contractor tiering, and competitive bid activities
• Track and file all documentation and advise of items that are deficient or needing attention in areas such as EHS, security, mechanical integrity, process safety management and training
• Support emergency response activities within the DF Incident Management Plan (IMP) framework
• Assist with new and annual visitor/contractor/product driver site safety training including updating of training materials as directed
• Collaborate with other departments to support terminal activities, including Sales, Accounting, Procurement
• Provide administrative support to terminal, including but not limited to:
  • Monitor site activities such as deliveries and customer requests, and alert supervision to potential disruptions
  • Draft, process, and distribute site office generated documents including assistance with the monthly report
  • Serve as site content administrator for local AppSpace
  • Greet visitors, maintain visitor log, verify visitor identification, and handle incoming calls
• Maintain site documentation in accordance with DF and Corporate document retention policies; includes scanning of documents for electronic filing

Incumbent Attributes: 

• High school education or equivalent required
• Minimum of two years administrative/general office experience
• Excellent written and verbal communication skills
• Advanced knowledge of computers, software applications such as Microsoft Office Suite Applications, ISN, EMIS, and SAP.

The actual base pay for the position may be influenced by factors such as education, training, skills, qualifications, competencies, years of experience, job-related knowledge, and scope of the role, and could be outside of the posted pay range.  

In addition to base pay, an incentive program is available to all full-time employees, and a comprehensive benefits package including two medical plan options, dental and vision benefits, a well-being incentive program, life and disability insurance, paid time off programs, and much more!   

For more detailed information on the CF programs, please visit our Total Rewards website at: https://cftotalrewards.com/  

FMLA:

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

 

Employee Polygraph Protection Act

https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

 

• Employees in Canada can learn more about their rights by viewing the “Canadian Human Rights Act”.

 

If you need any assistance seeking a job opportunity at CF Industries, or if you need reasonable accommodation with the application process, please call 847-405-2400 or contact us at [email protected].

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