Operations Administrative Assistant

POSITION SUMMARYU.S. AutoForce, a division of U.S. Venture, Inc., brings together more than 100 years of experience as an industry leader in the distribution of tires, undercar parts, and lubricants to independent tire retailers, auto repair shops, and automotive dealerships.

The Operations Administrative Assistant performs varied duties such as cash handling, facility filing, personnel onboarding, and support the operation directed by management. Must be able to follow procedures with minimal direction and work independently, utilizing professional judgment and interpersonal skills.
Schedule: Monday - Friday from 8:00 AM to 5:30 PM with rotating Saturdays.

JOB RESPONSIBILITIES

• Perform varied duties such as screening mail, maintaining COD files and records

• Utilize a computer to generate general correspondence, reports, and spreadsheets

• Assist with new hire onboarding 

• Assist with team member's system logins

• Verify Driver collection bags

• May assist with covering dispatch and will call, including breaks and lunches

• Daily deposits, collect past due accounts, and assist with clearing COD’s (Cash on Delivery)

• Maintain office and cleaning supplies 

• Willingness to provide moderate housekeeping of office and breakroom

• May assist with planning company activities, i.e. – wellness fairs, job fairs, facility events

• May run errands and make daily bank runs for deposits

• May assist with inventory and ECOMM needs

• Adheres to all company policies, procedures, and business ethics codes

• May need to travel occasionally to other site locations for training and observation

• The duties listed in this job description are not exhaustive. Team members may be asked to perform other job-related tasks and follow any job-related instructions given by their supervisor, subject to reasonable accommodations

New Hire Orientation

• Be included in New Hire communication regarding start date, position, etc
  • Plan accordingly
• Give office tour to new team member
  • Bathrooms, break room, time clock, Workday computers, managers office, HR office
• Set up team member on time clock – Day 1
• Take a photo and submit to badge access – Day 1
• Take copy I-9 ID’s. Scan copy to their supervisor and ops manager.  Shred copy. – Day 1
• Build, stock, and give - New Hire welcome bags
  • Safety vest, pair of gloves, bottle of water, bag of chips, candy bar, menu for name of restaurant (first day lunch)
• Explain the break and lunch policy
• Follow up with team member 3-4 times during their training to see if they need assistance
• Understand how to change passwords and assist with team members’ system log-ins – ongoing

Maintain office and cleaning supplies

• Manage inventory for the breakroom and supply list. 
• Order supplies via Allied and Office Depot
• Buy supplies as needed from grocery or retailer
• Verify supplies are stocked in the breakroom and supply closet weekly
• Communicate issues with cleaning services to management
  • Cleanliness, soap and toilet paper in bathrooms, etc.

Planning company activities

• Order lunches for the team as requested by management
• Set up, break down, and clean up for lunches and events
• Assist HR and operations with wellness fairs, job fairs, and other events

Other expectations

• Attend all morning meetings – communicate relevant information
• Weekly meeting with operations manager to review week and plan for the following week – 15-30 min
• Submit Certify expenses monthly
• Assist in Dispatch office during key times as needed

OUR BENEFITS

• Highly competitive wages starting at $20.00/hour!   

• Weekly pay

• Work boot reimbursement program

• Healthcare benefits, available your first day on the job

• 401(k) with Generous Employer Contribution AND Match

• Paid Vacation, Sick time and Holidays

• On-the-job training and skill development

• Tuition Reimbursement

• Employee Discount Programs

Physical Demands and Work Environment

Physical demands: While performing the duties of this job, the employee must be qualified as to visual, auditory, physical, and mental ability to operate equipment safely with or without reasonable accommodation. The employee must frequently lift products weighing up to approximately 50 pounds, and occasionally up to 80 pounds. Occasionally exert a pushing force up to 40 pounds. Handling of commercial tires (e.g., rolling, destacking, team lifting) conduct team lifts or use mechanical equipment. 
Protective equipment required: steel or composite toe boots, safety vest, safety harness , seatbelt, SRL (self-retracting lifeline).  All equipment is provided by U.S. AutoForce except for steel / composite toe boots. All team members must be able to adhere with safety and manufacture guidelines for compliant use of all protective equipment.
Work environment: While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time.  The noise level in the work environment is usually moderate. Fumes associated with tires and occasionally car parts and lubricants prevalent.

QUALIFICATIONS

• A high school graduate plus 1 year administrative/office experience

• Excellent organizational skills and attention to detail

• Data Entry and proficient in Microsoft Office Suite

• Ability to use office equipment including, but not limited to: copiers, scanners, computers, projector, etc.

• Above average written and verbal communication skills

• Ability to follow instructions and safe operating procedures

• Basic math knowledge

• Demonstrated ability to provide quality customer service

• Ability to maintain confidentiality

• Ability to work overtime as needed

• Successfully pass a pre-employment drug test (do not test for THC / marijuana)

DIVISION:

U.S. AutoForce

U.S. Venture requires that a team member have and maintain authorization to work in the country in which the role is based. In general, U.S. Venture does not sponsor candidates for nonimmigrant visas or permanent residency unless based on business need. 

U.S. Venture will not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed recruitment Master Service Agreement, there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement, U.S. Venture shall reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of U.S. Venture.

U.S. Venture, Inc. is an equal opportunity employer that is committed to inclusion and diversity. We ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, marital status, age, national origin, disability, veteran status, genetic information, or other protected characteristic. If you need assistance or an accommodation due to a disability, you may call Human Resources at (920) 739-6101.