Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.
About the Role
We’re looking for an Onsite Compliance Associate to join our team. In this role, you will support onsite execution of the Strategic Client’s vehicle compliance program by performing document processing, registration support, and compliance preparation activities. You will ensure vehicles are compliant, documentation is accurate, and operational workflows are executed efficiently to support timely vehicle deployment. This role operates as an individual contributor under the guidance of the Program Manager and collaborates with onsite team members and internal partners.
What You’ll Do
- Receive, intake, scan, and store compliance documents (titles, MSOs, registrations).
- Update internal systems (CMS, tracking tools) with accurate compliance data.
- Maintain organized and audit-ready digital and physical records.
- Support new registrations, renewals, and interstate transfers.
- Validate documentation for completeness and accuracy prior to submission.
- Prepare in-vehicle compliance packets (registration, insurance, permits) and ensure all required documents are complete prior to shipment.
- Package and label materials by VIN for distribution to sites.
- Receive, verify, and label license plates and materials, and track and organize inventory of compliance materials.
- Process inbound and outbound mail, support shipment tracking and coordination, and escalate discrepancies or issues to management.
Basic Qualifications
- High school diploma/equivalent required.
- 2 years’ professional experience in office environment.
- 1–3 years of experience in operations, administrative support, or compliance-related role.
- Strong attention to detail and organizational skills.
- Ability to manage high-volume, process-driven work.
- Ability to come to the office and perform work, on regularly scheduled days/hours.
Preferred Qualifications
- Education: College/University degree preferred.
- Automotive industry experience highly desired.
- Experience with document processing or data entry preferred.
- MS Office proficiency.
- Excellent written and oral communication skills.
- Ability to manage time and prioritize multiple tasks.
Location
Current Location: San Francisco, California
The hiring base salary range for this position is $46,800 - $64,355 annually. Actual compensation within this range will be dependent upon the individual’s knowledge, skills, experience, equity with other team members, and alignment with market data. Please note that the disclosed salary range is solely for candidates hired to perform work within this geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location.
What’s in it for You
• A culture of innovation, empowerment, decision-making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)
Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.
Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability-related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to [email protected] or call (800) 665-9744. Element Fleet Management also uses AI-assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your rēsumē and screening responses) to identify job-related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer – they assist recruiters and hiring managers. Final hiring decisions are made by people.
Know Your Rights: Workplace discrimination is illegal
Skills Required
- High school diploma or equivalent
- 2 years professional experience in an office environment
- 1-3 years experience in operations, administrative support, or compliance-related role
- Strong attention to detail and organizational skills
- Ability to manage high-volume, process-driven work
- Ability to come to the office and perform work on regularly scheduled days/hours
- College/University degree
- Automotive industry experience
- Experience with document processing or data entry
- MS Office proficiency
- Excellent written and oral communication skills
- Ability to manage time and prioritize multiple tasks
What We Do
Element Fleet Management (TSX: EFN) is the leading global fleet management company, providing world-class management services and financing for commercial vehicle and equipment fleets. Our suite of fleet management services span the total fleet lifecycle, from acquisition and financing to program management and remarketing – helping customers optimize performance and improve productivity.
