Onboarding Specialist

Department

BSD OFPRO-Office of Faculty and Physician Recruiting and Onboarding

About the Department

This team ensures the lifecycle of a faculty, physician or provider hire from position ideation to first ninety days are optimized for both the newly hired faculty and the respective department.
This office ensures the recruitment process is efficient, inclusive, and aligned with the guidelines outlined by the University’s Provosts office while ensuring candidates and new hires have a high-touch experience throughout the hiring and onboarding process.

Job Summary

The job provides professional support in the development and implementation of faculty support programs.
The Faculty Onboarding Specialist coordinates the onboarding process for newly hired faculty from offer acceptance through their successful transition into the institution. The role ensures a smooth and positive onboarding experience by coordinating required processes, monitoring timelines, and serving as a primary point of contact for new faculty.

Responsibilities

• Manage onboarding processes for new faculty hires from acceptance through early employment.

• Serve as the primary onboarding contact for new faculty.

• Track completion of onboarding requirements, documentation, and training.

• Coordinate with HR, IT, credentialing, payroll, benefits, and departmental administrators.

• Ensure timely setup of access to systems, workspace, ID badges, and institutional resources.

• Maintain onboarding records and documentation.

• Assist with faculty orientation and onboarding communications.

• Assists with managing the day-to-day operations of faculty affair programs with a moderate level of guidance.

• Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.

• May process job postings for faculty and other academic appointments.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree in Business Administration, Higher Education Administration, Human Resources or related field strongly preferred.

Experience:

• 2–4 years of experience in HR operations, onboarding, or academic administration strongly preferred.

• Strong organizational, communication, and customer service skills.

• Ability to manage multiple onboarding processes simultaneously.

Preferred Competencies

• Strong customer service skills and ability to interact with and serve a diverse population with tact, courtesy, clarity, and diplomacy.

• Demonstrated ability to work independently and as part of a team.

• Foster partnership and collaboration.

• Exhibit business acumen and organizational astuteness.

• Strong interpersonal and customer service skills, with the ability to remain calm, professional, and productive while managing complex issues, competing priorities, and tight deadlines.

• Demonstrate strategic agility.

• Display emotional intelligence.

• Exhibit resilience and optimize resources.

• Excellent organizational and communication skills.

• Demonstrated excellent critical thinking and problem-solving skills utilizing appropriate resources to resolve issues with high attention to detail.

• Ability to handle sensitive and confidential situations and information with absolute discretion.

• Ability to create and deliver presentations.

• Ability to demonstrate professional behavior in a respectful way.

Working Conditions

• Hybrid Working Environment.

Application Documents

• Resume (required)

• Cover Letter (preferred)

Job Family

Academic Affairs

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$60,000.00 - $90,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.