The Onboarding Specialist provides administrative support throughout the employee onboarding process. This role coordinates onboarding activities, maintains HRIS and personnel records, supports compliance requirements, and responds to employee and supervisor inquiries. As part of the Human Resource Team, you’ll help ensure a smooth, accurate, and compliant onboarding experience for new employees.
Key ResponsibilitiesDeliver an exceptional candidate experience from initial contact through onboarding.
Coordinate background checks, fingerprinting, and required employment clearances.
Manage onboarding for new hires, transfers, and temporary staff.
Coordinate new hire appointments, paperwork, credential verification, and ID cards.
Create and maintain accurate, compliant employee files.
Conduct employee file audits to ensure required documentation is complete.
Maintain accurate employee records and updates in ADP.
Support employees and supervisors with basic HR policy and procedure questions.
Build employer brand visibility through candidate-focused events and initiatives.
Review employee documentation to ensure compliance with agency and funder requirements.
All other duties as assigned.
Required Qualifications
- Bachelor’s Degree preferred
- 1-2 years of experience as an HR Assistant plus 1 year of experience in Recruiting
- Ability to work in a high-volume environment, including ability to balance priorities and meet important deadlines
- Strong attention to detail and follow through
- Effective communication and customer service skills
- Bilingual Spanish preferred
Work Environment
Corporate Office
Position Type/Expected Hours of Work
This is a full-time position. Monday through Friday. Work hours options are 9:00 am - 5:00 pm, 9:30 am - 5:30pm
Benefits & Compensation
- Competitive salary structure
- Health, dental, and vision insurance
- 401(k) with company match
- PTO policy (11 Paid Holidays, Paid Sick Time, Paid Vacation & Paid Personal Days)
- Remote / flexible work options
Additional Requirements
- Authorized to work in the U.S.
- Ability to work in-person in New York City (NYC)
- Ability to travel to other Rising Ground Sites (if required)
Skills Required
- Bachelor's degree
- 1-2 years of experience as an HR Assistant
- 1 year of recruiting experience
- Ability to work in a high-volume environment and balance priorities while meeting deadlines
- Strong attention to detail and follow-through
- Effective communication and customer service skills
- Bilingual Spanish proficiency
- Authorization to work in the United States
- Ability to work in person in New York City
- Ability to travel to other Rising Ground sites if required
What We Do
Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity. With an annual budget of $203 million and 101 programs at 138 sites throughout the New York City and lower Westchester area, we deliver dedicated support to promote safe environments for children and help families thrive through our family stabilization, family foster care and adoption programs; innovative special educational programs that advance learning from early childhood through high school; result-focused programs that help court-involved youth change the trajectory of their lives; caring services that promote independence for children and adults with developmental disabilities; and pro-active community health initiatives that foster well-being. Across programs, we continually engage new, innovative techniques and implement evidence-based models to increase our impact and promote better outcomes.
