The Recruitment Onboarding Coordinator plays a crucial role in supporting the company’s talent acquisition and onboarding initiatives. This position involves coordinating recruitment activities, onboarding processes, event logistics, and employee engagement efforts. The ideal candidate will also serve as a liaison between various departments to ensure a cohesive experience for candidates and new hires, promoting a positive company culture and job-specific fit. This role reports to the Director of Global Talent Acquisition.
Responsibilities:
- Conduct recruitment activities, including managing interview schedules, coordinating communication with candidates, and assisting with assessments and document uploads.
- Provide administrative support to recruiters and assist in planning and coordinating company events.
- Prepare materials and manage logistics for recruiting events, including packing, shipping, and coordinating FedEx pick-ups.
- Oversee swag inventory, ensuring timely reordering of promotional items.
- Manage the company’s Applicant Tracking System (ATS) and assist with reporting metrics.
- Prepare for new hires’ orientation, including setting up logins, notifying departments, ordering equipment, and addressing new hire inquiries.
- Conduct new hire orientation sessions on a bi-weekly basis.
- Manage the onboarding process, ensuring the completion and proper processing of all necessary paperwork, including background checks and I-9s.
- Maintain HR records in compliance with relevant state and federal laws (e.g., OSHA, I-9, medical files), ensuring confidentiality.
- Support the development and implementation of Global Talent Acquisition projects and initiatives, including policy and procedure updates and HRIS improvements.
- Perform other duties as assigned by management.
Education & Experience:
- Bachelor’s degree in human resources, Business, or a related field; 1-3 years of experience in an HR-related role, preferably with a comprehensive understanding of the field. A combination of education and experience is acceptable.
- Experience in an aviation environment is a plus.
Required Skills:
- Excellent interpersonal, verbal, written, and presentation skills, with the ability to build rapport across all organizational levels.
- Strong organizational, evaluation, and negotiation skills.
- Proficiency in MS Office (including Excel and PowerPoint) and other relevant technology.
- Ability to thrive in a fast-paced, team-oriented environment, demonstrating self-motivation and flexibility to manage multiple tasks and meet established deadlines.
- Creative, solutions-oriented mindset, with a strong drive to improve processes and outcomes.
- High ethical standards and integrity, along with a proven ability to pivot when necessary.
- Exceptional attention to detail.
Location:
This position based on-site at our Global Headquarters in Cleveland, OH.
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Skills Required
- Bachelor's degree in Human Resources, Business, or related field (or equivalent combination of education and experience)
- 1-3 years experience in an HR-related role
- Proficiency in MS Office including Excel and PowerPoint
- Experience managing an Applicant Tracking System (ATS)
- Familiarity with HRIS and support for HRIS improvements
- Experience handling onboarding paperwork, background checks, and I-9 processing
- Ability to prepare and manage logistics for recruiting events (shipping, FedEx coordination, equipment ordering)
- Strong interpersonal, verbal, written, presentation, organizational, and negotiation skills
- High attention to detail, integrity, and ability to maintain confidential HR records in compliance with laws
- Experience in an aviation environment
What We Do
Flexjet first entered the fractional jet ownership market in 1995. Flexjet offers fractional jet ownership and leasing. Flexjet’s fractional aircraft program is the first in the world to be recognized as achieving the Air Charter Safety Foundation’s Industry Audit Standard, is the first and only company to be honored with 21 FAA Diamond Awards for Excellence, upholds an ARG/US Platinum Safety Rating and is IS-BAO compliant at Level 2. Flexjet’s fractional program fields an exclusive array of business aircraft—some of the youngest in the fractional jet industry, with an average age of approximately six years. In 2015, Flexjet introduced Red Label by Flexjet, which features the youngest fleet in the industry, flight crews dedicated to a single aircraft and the LXi Cabin Collection of interiors. To date there are more than 40 different interior designs across its fleet, which includes the Embraer Phenom 300, Challenger 350, the Embraer Legacy 450 and Praetor 500, Global Express, the Gulfstream G450, G500, G650 and G700, and the Aerion AS2 supersonic business jets. Flexjet is a member of the Directional Aviation family of companies. For more details on innovative programs and flexible offerings, visit www.flexjet.com or follow us on Twitter @Flexjet and on Instagram @FlexjetLLC.
