OMM Administrative Manager

Job Title:

Department:

FLSA:

Location:

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JOB SUMMARY:

The OMM Administrative Manager reports to the Chair of the Department of Osteopathic Manipulative Medicine (OMM) and is responsible for coordinating and managing the department's administrative operations and academic program support. The position plays a central role in the administration of the OMM curriculum across all four years of the osteopathic medical curriculum, including course coordination, examination administration, academic records management, learning management system support, student scheduling, clinical rotation coordination, and the administration of the OMM Clinical Scholars Program.

The successful candidate will perform complex and varied administrative functions requiring strong organizational, analytical, communication, and problem-solving skills. Responsibilities include maintaining educational documentation and administrative procedures; coordinating assessments and course evaluations; supporting budget management and expense control; administering payroll for OMM laboratory instructors and OMM Clinical Scholars; and assisting with the resolution and documentation of student-related administrative and professionalism matters in collaboration with the Chair and appropriate faculty.

The position will coordinate closely with OMM faculty, departmental staff, and other PCOM offices to support the effective delivery of the department's educational programs. Additional responsibilities include scheduling, data analysis, recordkeeping, staff training and coordination, and monitoring ongoing curricular and administrative activities. The successful candidate must be able to manage competing priorities, exercise sound judgment, maintain confidentiality, and work independently while collaborating effectively with multiple stakeholders.
JOB DESCRIPTION:
Curricular Administration and Management:

•  M1 and M2 OPP Course administration and coordination, including both the lecture courses and the lab courses (six terms over two years)

•  Examination development, administration, analysis, and grade management

•  Utilizing management system administration platforms, including Examsoft and Blackboard 

•  Calendar management and scheduling meetings

•  Grade compilation and submission as well as maintaining academic records

•  Cross-departmental coordination and communication

•  M3 OPP/Family Practice Selective course administration and program coordination

•  Administrative communication and record management

•  Student attendance and make-up coordination

•  M4 OPP Sub-Internship Rotation administration and program coordination

•  PCOM OMM Clinical Scholars Program administration and coordination

•  Seminar scheduling and organization

•  Faculty and staff coordination

•  Rotation administration and coordination

•  Journal Club coordination and educational materials management

•  PCOM OMM Clinical Scholars program administration and coordination

•  Clinical OMM office hours and assignment scheduling

•  Clinical Scholar academic records and graduation coordination

Departmental Administration, Financial Management, and Operational Support

•  Department meeting coordination and documentation

•  Payroll administration, including OMM Lab Instructors and OMM Clinical Scholars

•  Continuing medical education (CME) and travel coordination

•  Academic budget and purchasing administration

•  Purchasing and financial record management

•  Room and facility scheduling

•  External student and clinical rotation coordination

•  Department Chair and faculty administrative support

•  Represent the department at meetings and conferences as required.

•  Act as liaison with PCOM programmatic offices, plant operations, outside organizations and vendors

POSITION REQUIREMENTS:

Education

Bachelor required. Master preferred.

Experience

Minimum 2 years of office management and supervisory experience.

Sophisticated use of computers with knowledge of office applications and the World Wide Web. ExamSoft and Blackboard would be a plus.

Can work independently and under the supervision of multiple supervisors. 

LOCATION: Philadelphia

Starting Salary: $45,699

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The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. PCOM offers a total rewards package that supports our employees' health, life, career and retirement.

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.