Part-time (0.5 / 18 hours per week) Fixed Term position until 22nd December 2026
Salary Level HEW 6 + 17% Superannuation
Based at the Melbourne CBD campus, and hybrid ways of working
About the role
The completion of a higher degree by research (Doctorate or Masters by Research) is a defining achievement in an emerging researcher’s career and the culmination of several years of highly complex research under considerable time pressures. Because of this, it is vital that examinations and completions are managed efficiently, fairly, and sensitively. The Officer, HDR Examinations is responsible for supporting the administration of these processes by:
Ensuring compliance with national regulation and University policy
Providing written, online and in-person policy and procedural advice to staff and graduate researchers
Contributing to the resolution of complex examination issues in conjunction with the Coordinator, HDR Examinations and Manager, HDR Admissions, Scholarships and Examination
Troubleshooting any issues arising from the examination and completions process
Contributing to the development of new initiatives aimed at improving the graduate researcher experience
Supporting other aspects of graduate research governance and quality assurance at RMIT as appropriate
The Officer, HDR Examinations handles communication across a range of stakeholders, from graduate researchers themselves to senior academics both within the University and globally.
To be successful in this position, you will have:
Extensive relevant administrative experience in a complex environment, including problem solving capacity, completing tasks with a high level of accuracy and attention to detail.
Demonstrated ability to plan and prioritise work, as well as ability to manage a number of competing tasks and meet critical deadlines
Demonstrated ability to identify needs, prepare guidelines and provide advice consistent with government and university policy; and to plan, develop, implement and improve processes to support such policy.
Well-developed oral and written communication skills and an ability to work effectively with people at all levels of the organisation.
Ability to interpret policy and procedures and convey these to different audiences.
Knowledge and experience of issues associated with research in a University environment preferably those specific to graduate researchers
Proficiency with computers and various software packages, including Microsoft Office, custom databases, electronic mail and internet.
Demonstrated history of behaviour aligned to the RMIT values and professional capability framework.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the Portfolio
RMIT’s Research and Innovation Portfolio supports researchers to help shape the world. The portfolio has an engaged, energetic, talented and collaborative team focused on enabling excellent research and innovation outcomes. With a global presence, community and industry connections, we support cutting edge research and careers that make a positive impact on communities.
The Research and Innovation Portfolio supports researchers and graduate researchers with research partnerships, grants and research contracts, funding opportunities, capability development, research training, ethics and integrity, intellectual property, commercialisation, internships, communication and profile.
Find out more about research and innovation at RMIT University and the Research and Innovation Portfolio at: http://www.rmit.edu.au/research
School of Graduate Research
Part of the Research and Innovation Portfolio, the School of Graduate Research (SGR) supports graduates to drive innovation and contribute to excellent research outcomes. Managing the candidature lifecycle from admission to completion, SGR provides services for scholarships, candidature, quality assurance, and a suite of career and professional development programs to enrich the experience of our research candidates and our Higher Degree by Research (HDR) supervisors.
SGR facilitates collaboration with industry and international partners allowing candidates to gain valuable experience and skills by helping the private and public sector solve today’s problems and capture opportunities.
To Apply
Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below or contact Mykayla in Talent Acquisition via [email protected]
Please do not submit your application via email.
Position Description - Officer, HDR Examinations
Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page.
#Li-Hybrid
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
We are a Circle Back Initiative Employer – we commit to respond to every applicant.
Skills Required
- Extensive relevant administrative experience in a complex environment with high accuracy and attention to detail
- Ability to plan and prioritise work and manage competing tasks to meet critical deadlines
- Ability to identify needs, prepare guidelines and provide advice consistent with government and university policy; plan, develop, implement and improve processes
- Well-developed oral and written communication skills and ability to work effectively with people at all levels
- Ability to interpret policy and procedures and convey these to different audiences
- Knowledge and experience of issues associated with research in a University environment (preferably specific to graduate researchers)
- Proficiency with computers and various software packages, including Microsoft Office, custom databases, email and internet
- Demonstrated history of behaviour aligned to RMIT values and professional capability framework
- Passing a Working with Children check and National Police Check (pre-employment condition)
What We Do
RMIT University is a global university of technology, design, and enterprise that focuses on industry-connected learning and research.
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