Office & Team Administrator

Want a 3D Career? Join Norgine.

At Norgine, our colleagues Dare themselves to be different and try new things, Drive to achieve their goals and beyond, and Develop themselves and their community.

We call it the 3D career at Norgine and it offers you a fully-rounded experience with no limits.

Bring everything about yourself that you’re proud of, whether that’s your passion for making a difference, focus on others’ well-being, or intellectual curiosity to unleash in a fast-paced environment and supportive community.

In return, get a sense of belonging, a long-term career with ongoing development and upskilling, and a company that cares about people’s wellness as much as you do.

Norgine: Transforming Healthcare, Backed by Over a Century of Expertise.

We have an exciting opportunity for a Office & Team Administrator to join Norgine.

The person holding this position will report to the Human Resources Director and be a member of the HR & Facilities team.

The core responsibility of the Office & Team Administrator is to ensure the highly effective operation of all aspects of the office, to support the Commercial and HR team in all administrative tasks required and PO management This will be a 1 year FTC role.
KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Facilities Management

• Manage office layouts and space allocation to support efficient workflows
• Coordinate with department heads on space requirements and adjustments
• Working with Key Suppliers to ensure the Office is well maintained
• Ensure that material and desks are allocated for all new starters
• Managing Facilities budget
• Welcome visitors and staff in accordance with the procedures in force: checking visitors' access to the meeting point (visitor badge, identity check, etc.), providing information, guidance and orientation
• Point of contact for new joiners’ induction and office health and safety
• Point of contact for IT and manage stocks and needed material for the teams
• Answer the phone : taking messages, communicating information in accordance with current procedures.
• Manage mail (letters and parcels), registered mail and parcels, as well as couriers.
• Ensure the Reception area runs smoothly
• Management and coordination of office supplies

Support of the Commercial team

• Schedule management, travel booking, room reservations, organisation of meetings and conferences
• Raise POs for all needed suppliers and monthly management of invoices
• Receipt in E1 and approving in CORA
• Process invoices appropriately
• Liaise with Account Payable to ensure payments are made within timelines
• Support on administrative HR tasks for the Benelux team when required

SKILLS & KNOWLEDGE

• Excellent verbal and written communication skills – in French & Dutch
• The ability to set targets, deadlines and budgets
• Sound problem-solving skills and willingness to be available when required.
• Organisation, rigour and proactivity
• Discretion and sense of confidentiality
• Committed to delivering a high level of customer service
• Ability to prioritise with complete tasks with a positive attitude
• Previous experience working in a facilities and/or office management position and experience in PO management
• Proficiency in Microsoft Outlook, and software such as Word and Power Point.
• Knowledge of the use of E1, databases and spreadsheets (Excel)
  
  This job description is a summary of the typical functions of the job; not an exhaustive or comprehensive list of all possible responsibilities, tasks and duties. Norgine reserves the right to change responsibilities to meet business and organisational needs as necessary.

Our benefits may vary per location. Please liaise with the Norgine TA representative to obtain more information.

If you want a multi-dimensional 3D career in a leading healthcare organisation, join us.