The Role
Provide administrative and mailroom support including sorting/distributing mail, preparing shipments, operating mailroom equipment, scanning invoices, reception relief, record keeping, inventory management, and ad hoc office tasks while maintaining confidentiality and supporting process improvements.
Summary Generated by Built In
Tribe Management – Who We Are
Tribe Management is part of the Tribe Property Technologies family and is one of the largest strata, condo, and rental management companies in Canada, with offices in Vancouver, Delta, Victoria, Kelowna, Kamloops, Calgary, and Cambridge.
Our Tribe Management division specializes in strata and rental management services, supporting the day‑to‑day operations of residential and mixed‑use communities across our portfolio. We combine an obsession with technology and a genuine passion for creating vibrant communities, delivering property management with heart.
The Role
The Office Support Specialist provides broad administrative support and helps maintain the smooth and efficient day-to-day operation of Tribe’s business. This role works closely with a variety of internal and external stakeholders, including Property Managers, contractors, vendors, community residents, and members of the public. The successful candidate brings strong organizational, time management, and customer service skills and contributes to a professional, responsive, and service-focused office environment.
The Responsibilities
Tribe Management is part of the Tribe Property Technologies family and is one of the largest strata, condo, and rental management companies in Canada, with offices in Vancouver, Delta, Victoria, Kelowna, Kamloops, Calgary, and Cambridge.
Our Tribe Management division specializes in strata and rental management services, supporting the day‑to‑day operations of residential and mixed‑use communities across our portfolio. We combine an obsession with technology and a genuine passion for creating vibrant communities, delivering property management with heart.
The Role
The Office Support Specialist provides broad administrative support and helps maintain the smooth and efficient day-to-day operation of Tribe’s business. This role works closely with a variety of internal and external stakeholders, including Property Managers, contractors, vendors, community residents, and members of the public. The successful candidate brings strong organizational, time management, and customer service skills and contributes to a professional, responsive, and service-focused office environment.
The Responsibilities
- Sort and distribute incoming mail and packages across departments
- Prepare outgoing shipments, including packaging, labeling, and postage
- Operate mailroom equipment and manage domestic and international shipping requirements
- Coordinate courier pickups and track deliveries
- Maintain mailroom and related office supply inventory
- Scan and process invoices; support document preparation for large mailings (e.g., AGM/SGM packages)
- Provide general administrative support, including reception relief and document processing
- Maintain accurate records and ensure confidentiality of all materials
- Follow company procedures and support continuous improvement of office processes
- Assist with ad hoc administrative tasks as assigned
- Post-secondary education in Office Administration or a related field
- 1+ year of experience in an administrative, reception, or service-based role
- Strong communication, organization, and time management skills
- Ability to lift and move boxes or packages up to 25 lbs
- Professionalism and discretion when handling sensitive and confidential information
- Strong problem-solving skills with the ability to prioritize tasks effectively
- Experience in property management is an asset, but not required
- Experience with Condo Manager, Yardi, or Zoho is an asset
- And last but not least a great sense of humor and a smile
- generous paid time off
- comprehensive benefits package
- free on site parking
- great team environment and growth opportunities
Skills Required
- Post-secondary education in Office Administration or a related field
- 1+ year of experience in an administrative, reception, or service-based role
- Strong communication, organization, and time management skills
- Ability to lift and move boxes or packages up to 25 lbs
- Professionalism and discretion when handling sensitive and confidential information
- Strong problem-solving skills with the ability to prioritize tasks effectively
- Availability to work full-time in-office at the Delta office five days per week
- Experience in property management
- Experience with Condo Manager, Yardi, or Zoho
- A great sense of humor and a smile
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The Company
What We Do
Tribe Community Mgmt with We are a close-knit Vancouver-based team. Experts in the areas of property management, strata-living and community engagement. We have an obsession with technology and an unwavering passion for creating vibrant strata communities.
