Office Support Coordinator

Company Description

Third Bridge is a market-leading investment research firm. We provide integrated solutions for the world’s top investors and business leaders to help them make smarter and faster decisions. No other company in the world provides the same holistic investment offering: our superpower is the combination of human insights and unique investor-led content with a global expert network. We serve over 1,000 investment firms, offering clients 24/7 coverage through our team of 1,300 employees located across ten offices.

Job Description

What will you do? 

Looking after the day-to-day smooth running of our New York office, the Office Support Coordinator will be an integral member of Third Bridge’s Workplace Support team. We are looking for someone who will relish the daily challenges of the department, who can follow and maintain processes and procedures in order to keep the office running smoothly, and who isn’t afraid to roll up their sleeves. 

The main responsibilities of this role will cover but are not limited to -

• Ensuring the office is being run as per the highest standards - neat and tidy, and free of any hazards. 

• Complying with and maintaining processes and protocols set in place for the smooth operation of the office. 

• Maintaining the stock levels of food, stationary and supplies. Ordering and organising the supplies delivered.

• Conducting daily, weekly and monthly health and safety audits, making sure everything is as it is supposed to be.

• Being the go to person for the employees to come to, and staying on top of any requests/tickets that come in for efficient resolution.

• Building and maintaining good relationships with the building management team, contractors, vendors and staff members.

• Meeting and greeting the guests, making them feel welcome. 

• Maintaining the security of the office, with access to the security systems in place.

• Assisting with organisation of events and socials. 

• Handling meeting room and desk bookings, ensuring swift resolution of any clashes. 

Qualifications

• Experience with office coordination, health and safety, and facilities would be advantageous 
• Highly organised with a keen eye for detail
• The ability to establish strong relationships with suppliers and colleagues
• Ability to learn quickly and muck in where needed
• A proven ability to work in an extremely fast-paced environment
• Excellent written and verbal communication
• Ability to make decisions quickly and sort complex, competing priorities
• Ability to keep calm in the face of fast change or urgent demands
• Ability to interact with senior executives and all levels of the organisation
• An understanding of confidentiality issues and the use of discretion 
• A smart, professional appearance and can-do attitude

Additional Information

How will you be rewarded? 

Base Salary - $48,000 + bonus and benefits

15 days of vacation (which increases to 20 days after 2 years of service) plus US Holidays

We're very supportive of your career development here in Third Bridge:

• We create flexible career and development paths, with opportunities to gain a wide range of transferable skills.

• We also provide a Personal Development Allowance to the value of $1150 per year, which can be used for any learning programmes you feel would be beneficial for you.

We also focus on your health and wellbeing:

• A variety of insurance plans

• Health coverage by Empire Blue Cross Blue Shield - Medical Insurance, Dental insurance and Vision plan

• A personal HSA (Health Saving Account) and Medical FSA (Flexible Spending Account)

• Mental health subscription to focus on your mental wellness with free coaching sessions, online therapy sessions and meditation resources

• Monthly social events

• In-office perks, including snacks, weekly lunches, coffee, tea and drinks

Your future and family is important to us, so we offer:

• 401K matching upto 5% of your base salary

• People Development Allowance to help you in your role or in your wider career aspirations

• Life insurance

• A long term disability policy

• An Employee Assistance Program

• Dependent Care FSA

• Pet Insurance

As well as looking at your work-life balance:

• 2 annual volunteer days - so you can help a charity or good cause of your choice

• 2 personal days - for when life throws you a curveball

• Summer Fridays - so you have more time to enjoy the weather

• Work from Anywhere - visit family or extend your holiday by working abroad in approved countries for up to one month each year

And finally, real-time rewards which concentrate on outstanding performance and teamwork using our colleague-to-colleague recognition programme. Watch your points grow and spend them on:

• Savings on hotel stays worldwide

• Gift cards for major retailers including Amazon and H&M

• Donations to charities

• And more!

The successful candidate must, by the start of the employment, have permission to work in the country they are applying.