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Position Summary:
The Morgan Arboretum is a non-profit forest education center associated with McGill University, located on Macdonald Campus in Ste.-Anne-de-Bellevue, open 7 days a week. Reporting to the Director, the incumbent will manage the overall administrative, financial, and operational activities of the Morgan Arboretum to ensure efficient day-to-day operations. The position serves as the primary administrative resource, liaising with internal university units and external partners.
Primary Responsibilities:
Supervision of front-line staff and seasonal staff; including onboarding, training, development and delegation of tasks.
Lead full-cycle recruitment, onboarding, scheduling, ensuring compliance with employment standards and relative collective agreements
Develop, monitor, and reconcile operating budgets, including forecasting revenues and expenses and preparing regular financial reports and variance analyses
Process and oversee financial transactions (invoices, deposits, purchase orders, P-card expenses), maintain petty cash, and ensure compliance with financial policies and regulations
Administer not-for-profit financial requirements, including regulatory compliance and reporting, and support audit processes
Execute HR processes using Workday, track staff hours, and administer government-funded student employment programs, including application, reporting, and compliance
Oversee membership programs, including annual campaigns, renewals, invoicing, database management, and member communications
Serve as the primary point of contact for visitors, members, and stakeholders; respond to inquiries, resolve issues, and ensure a high standard of customer service
Oversee site usage, bookings, and rentals (e.g., events, tours, film productions), including preparing agreements, managing schedules, and ensuring compliance with conditions
Support policy development, operational improvements, volunteer coordination, and special projects in collaboration with the Director, ensuring alignment with organizational goals
Other Qualifying Skills and/or Abilities
Strong knowledge of budgeting, financial reporting, and reconciliation processes
Experience with HR systems and processes (e.g., Workday)
Proficiency with Microsoft Office, especially Excel (Pivot Tables), and database systems
Strong analytical, organizational, and problem-solving skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment-
Excellent interpersonal and customer service skills
Ability to work independently and collaboratively
Strong communication skills in English (written and spoken); spoken French required, written French is an asset
As one of Montreal's Top Employers, here is what we offer:
Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Annual Salary:
Job Profile:
MPEX-ADM1A - General Administration - Professional 1 (Excluded)Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
Skills Required
- DEC III and 3 years related experience
- Authorized to work in Canada and willing to work in Quebec
- Strong knowledge of budgeting, financial reporting, and reconciliation processes
- Experience with HR systems and processes (e.g., Workday)
- Proficiency with Microsoft Office, especially Excel (Pivot Tables), and database systems
- Strong analytical, organizational, and problem-solving skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Excellent interpersonal and customer service skills
- Ability to work independently and collaboratively
- Strong communication skills in English (written and spoken)
- Spoken French
- Written French (asset)
What We Do
McGill University is a public research university with extensive research activities across various engineering disciplines, including civil and materials engineering, focusing on areas like construction materials and advanced manufacturing.
