Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers, and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water, and shipping.
As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.
We are looking for a motivated and organized Office Supervisor and Sales Assistant to join our team in Riga.
The Office Supervisor and Sales Assistant will provide comprehensive support to our sales team and manage administrative tasks to ensure the smooth operation of our office. This role requires excellent communication skills, strong organizational abilities, and a proactive approach to problem-solving.
Your responsibilities:
- Enable customer focus in Baltic region by giving the best solutions for Customers.
- Process orders on the request for Baltic region and Ukraine.
- Supporting contract preparation, compliance, and archiving process.
- Support Sales team within Alfa Laval PUB region in performing their marketing, promotion, and sales activities on the Baltic and Ukrainian market.
- Provide professional office administration and management support to all office activities.
- Organize business meetings and internal company events.
- Provide support to the company management, other departmental managers, and employees on a range of daily issues.
- Manage the order to cash process for Standard Orders, from the order acceptance to invoicing (Order fulfillment, Ordering Equipment, Parts & Technical expertise, Monitoring cost, Warehousing, Order Shipping and Customer Invoicing).
- Customer support during the process: order status, delivery date.
Requirements:
- High school diploma or equivalent; associate or bachelor’s degree in business administration or related field preferred.
- 1 year of experience as an administrative assistant, sales support, or similar role
- Proficiency in Microsoft Office
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Attention to detail and problem-solving skills
- Fluency in Latvian and good command of English
What we offer:
We offer a challenging position in an open and friendly environment where we help each other to develop and create value. Your work will have a true impact on Alfa Laval’s future success, at the same time contributing with solving our planet’s most urgent challenges, making the world a better place. Every day.
Top Skills
What We Do
Pioneering positive impact!
Our pioneering 140-year-old start-up culture is built on the idea that partnership is the key to solving complex problems and unlocking the full potential of resources. So we collaborate closely with our partners, customers, and thought leaders to create game-changing solutions that challenge conventional thinking on quality, efficiency, and innovation. United by a shared commitment to creating positive impact we’re reshaping vital industries, like energy, food, water, and shipping, to optimize efficiency, reduce emissions, and increase yields. Together, we’re building business success, elevating the quality of life across society, and driving progress towards a more sustainable world.
Alfa Laval is a leading global provider of first-rate heat transfer, separation, fluid handling products separation, and fluid handling products. With these as its base, Alfa Laval aims to help enhance the productivity and competitiveness of its customers in various industries throughout the world. We define their challenges and deliver sustainable products and solutions that meet their requirements – in energy, the environment, food, and the marine industry.
Alfa Laval today has customers in some 100 countries, employs more than 21,300 people, and annual sales were SEK 63.6 billion (5.5 BEUR) in 2023. The company is listed on Nasdaq Stockholm. Alfa Laval contributes to 15 of the 17 UN Sustainable Development Goals. Our solutions make a difference in daily life. You can learn more on our website about how our products work, and how they are used in industries worldwide.
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