Office Specialist 2

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The Oregon Military Department is a state agency that supports the Oregon National Guard. You are NOT required to be a member of the Oregon National Guard to apply for this position.

The Oregon Military Department is recruiting for a Office Specialist 2. This is a permanent full-time state position located at Kingsley Field in Klamath Falls, Oregon.

This position is represented by the American Federation of State, County and Municipal Employees’ (AFSCME) union.

NOTE: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

OMD is dedicated to diversity efforts that reinforce respectful treatment of others in the workplace.  These efforts focus on identifying ways to work better together, reducing conflict by increasing understanding, improving collaboration, fostering teamwork, and increasing productivity and quality of services delivered by OMD.

What You Will be Doing
The primary purpose of this position is to assist and facilitate administrative support for the STARBASE Academy, including complex clerical work, coordination of in‐processing/out‐processing of employees, processing of travel documents, office management, classroom preparation and reception of visitors. This position helps the classroom instructor in preparing, organizing, and managing the classroom before and following daily lessons, and assists classroom instructors by helping to engage students using various strategies that build on students’ natural curiosity to explore, experiment, and discover to the varied needs and abilities of the learners.

Working Conditions
The general work environment is an office and classroom situation.  During base tours and outside activities, there may be exposure to high noise, hot or cold weather and/or rain.  Extended hours standing during classroom instruction is routine. Must be able to lift/carry a minimum of 40 pounds. Must be able to climb stairs.

Who We’re Looking For

Organized, adaptable, high energy Instructor Assistant/Office Specialist to keep our STARBASE Kingsley site running smoothly—someone who thrives on variety, from managing student records to jumping into a classroom or camp activity as needed.

Communication: clear, professional writing and speaking, with correct spelling/grammar and an appropriate tone for parents, school staff, and military personnel. Position is consistently forward-facing with local youth, school district personnel, and military members. The STARBASE Kingsley Team is small, so ability to collaborate, pivot plans at a moments notice, and willingness to support teammates is essential.

Willing to learn.  STARBASE is a Civil-Military Youth Program serving the local youth. Each STARBASE Team Member plays a vital role in student and program success, so prioritization of task completion and sound decision making with minimal supervision is expected.

What You Need to Qualify
Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

***OR***

An associate degree in any field. 

***OR***

An equivalent combination of education and experience.

Please Note: Please be sure that the work experience section of your application clearly describes your experience, skills and or education that are relevant to the above listed “What You Need to Qualify” section of the announcement.

Additional Requirements
This position requires a favorable fingerprint based background and abuse check.

Desired Special Qualifications

This position requires computer competency including Microsoft Office, Word, Excel, PowerPoint, Outlook and Teams.

Experience working with children.

Experience working with STEM.

Ability to maintain confidentiality requirements.

Conditions of Employment
Must obtain and maintain a favorable background check.

Employee is required to maintain a drug/alcohol free workplace in accordance with OMD Drug/Alcohol CPM’s, Policies, and the Statewide Drug Free Workplace Policy 50-000-01.

Work Experience
The work experience section of your application must include a clear description of your experience to determine if you meet the required skills (minimum qualifications) and at what level you meet the requested skills. Your answers to supplemental questions about your specific experience must also be supported in the work experience statements in your application form and, if requested, your resume.

You Must Download the Following to Your Application
(Failure to attach the required documents may result in your application not moving forward in the process)

A current resume that clearly describes your experience and/or education related to the requirements of the position and demonstrates that you meet the minimum requirements of the position as listed.

The Oregon Military Department is an Equal Opportunity, Affirmative Action employer, committed to a diverse workforce with equal opportunity programs.

Additional Information

• Only complete applications will be considered. Be sure to answer all supplemental questions completely and to show your experience in the Work Experience section of your application. The selection process will consist of an evaluation of experience and training.
• All final candidates using education to meet minimum qualifications will be required to provide a copy of their transcripts (official or unofficial) during the process.
• This announcement closes at 11:59PM on the close date listed.
• The successful candidate for this position will be subject to a LEDS check.
• The successful candidate for this position will be subject to a fingerprint-based background check.
• Applicants must be authorized to work in the U.S without a visa sponsorship. (Applicants who require a visa sponsorship will not be considered at this time).
• If you are a current State of Oregon employee, you must apply through your employee Workday profile.
• After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.
• A Classification and Compensation analyst will review the relevant experience and or educations in the Workday Application of the successful candidate to determine starting wages.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

What We Have to Offer You
Great Benefits- The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage. Oregon Job Opportunities : Benefits : State of Oregon
Work Life Balance- 12 Paid holidays, and personal business leave, as well as paid and accrued vacation leave and sick leave.
Additional Benefits- In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Career Development - Learn new skills, Career Growth Opportunities, Great Team Environment, and a sense of belonging. With Oregon Military Department, you will feel excited about the work you do and feel valued for your contribution and collaboration.
Our Team- The Oregon Military Department is a team of diverse, dedicated, and collaborative individuals that work together to support our states Army and Air National Guard. Visit our agency website: OMD Click Here

Need Assistance?
If you require an alternate format to complete the employment process, you may call Recruitment Services at 971-355-3984. Please be prepared to leave a message describing the alternate format needed.

If you require reasonable accommodation to complete a job application, preemployment testing, or a job interview or to otherwise participate in the hiring process, please contact the recruiter or HR team for this job opening

Veteran Percentage Points
Since the time of the Civil War, Veterans of the Armed Forces have been given some degree of preference in appointments to government jobs. In recognizing the sacrifices made by those serving in the Armed Forces, Congress enacted laws to prevent veterans seeking employment from being penalized because of the time spent in military service. To receive veterans’ preference points, when you answer “yes” you are a veteran, you will receive a task from your Workday account requesting you to upload your military documents. Please do NOT attach your military documents to your initial application.

To qualify for 5 points

A copy of your DD214/DD215 showing honorable discharge from active duty.

To qualify for 10 points
A copy of your veterans’ disability preference letter from the Dept. of Veterans Affairs showing honorable discharge from active duty and that you have a service-connected disability.

For Transitioning Service-Members

A “working” Copy of your DD215-DD215 (typically Member-4) showing under honorable conditions discharge from active duty within 120 days or Less from Ending Term of Service (ETS) date.

Eligible Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference.

For additional detailed information regarding Veteran Preference Point Laws visit: Veterans Click Here.

Contact Information
Shawn Potapoff

971-209-5712

[email protected]