Certified as a Top Employer in the UAE, Qatar, KSA, and Oman, KONE is dedicated to creating a superior workplace through outstanding people practices. We emphasize cultivating a great work culture, inspiring high standards of quality and efficiency, and fostering an environment that promotes collaboration, diversity, growth, and well-being.
The Office Service Specialist supervises/coordinates office service activities related to the management of equipment and facilities for the UAE.
The responsibilities and key activities that the Office Services Specialist is either accountable for or responsible for executing:
Overall maintenance of all Facilities with a focus on the staff accommodation.
Ensuring that the Facilities comply with the facilities policy and all applicable laws, regulations, and standards.
Forecasting any additional Equipment requirements.
Ensuring, together with the KONE finance team, that all bills for the Facility for lease, utilities, and other services are paid promptly.
Ensuring that all Employees living in a Facility are informed about the rules and safety precautions of the facility.
Managing the Accommodation Officers
Optimization of the facilities (offices, warehouses, accommodation) and timely renewal of the leases
Office supplies, equipment, and inventory management in line with the facilities budget
Liaising with functional or operational managers to ensure that office administration guidelines, procedures, tools, and systems are appropriate for current and future business needs.
Selecting and managing ongoing relationships with external suppliers (for example, cleaning or maintenance contractors or equipment vendors) to ensure the organisation receives satisfactory standards of service.
Managing the travel arrangements and booking activities in the unit.
Management of the car fleet and fuel usage
Invoice reconciliation and cost booking/allocation each month
Raise purchase requisitions (PRs) and monitor Goods receipts (GR).
Professional requirements
Bachelor’s degree in a relevant field
Relevant experience of 4-6 years
Cost-consciousness, basic understanding of financial reporting
Knowledge of office administration/management
Strong familiarity and knowledge of facility service providers in the UAE
Proficiency in Microsoft Excel; experience with SAP is a strong advantage
Experience in the invoice management process, including reviewing, approving, and raising purchase requisitions (PRs)
English language fluency.
At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on www.kone.com/careers
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What We Do
At KONE, our mission is to improve the flow of urban life. This means understanding urbanization and, together with our partners and customers, helping cities to become better and more sustainable places to live. As a global leader in the elevator and escalator industry, KONE provides elevators, escalators and automatic building doors, as well as solutions for maintenance and modernization to add value to buildings throughout their life cycle. Through more effective People Flow®, we make people's journeys safe, convenient and reliable, in taller, smarter buildings. Headquartered in Helsinki, Finland, we operate in more than 60 countries around the world, employ over 60,000 people and serve 550,000 customers. In 2022, KONE had annual sales of EUR 10.9 billion. KONE class B shares are listed on the Nasdaq Helsinki Ltd. in Finland.
