Office Services Coordinator

Your Role

The Office Services Coordinator is an integral member of the Facilities/Shared Services Team. We are looking for a highly motivated, hospitality-oriented professional who demonstrates sound decision-making skills and can effectively balance working independently with being a collaborative team player. This role is essential to our operations, taking ownership of critical areas including office space management, supply coordination, internal and external meeting planning, and execution, as well as overall facilities support.

What You Will Do

• Provides outstanding, proactive customer service to internal and external clients

• Order and set-up catering for business meetings and special events, including placing orders, scheduling deliveries, and confirming dietary restrictions and preferences

• Set up and arrange catering presentations, including food, beverages, utensils, and cleanup, to meet company standards, as well as breakdown and clean-up after meetings, cleaning all conference room tables and chairs at the end of meetings

• Monitor office supply and catering inventory and maintain stock of essential supplies

• Ensure proper purchase and payment, billing, and coding for internal catering services

• Partner with the Office Manager for large-scale internal, external, and industry event facilitation

• Liaise with vendors for scheduled/non-scheduled emergency/non-emergency maintenance and be on site for any emergency repairs

• Manage all maintenance requests; temperature, plumbing, lighting, etc.; Notifying the Office Manager

• Monitor and maintain cleanliness of the office pantry, conference rooms, teaming areas, and common spaces, including vacuuming, dusting, disinfecting, tidying, as needed

• Schedule and facilitate timely setups of furniture for meetings and events

• Support office operations by handling errands such as picking up catering orders and supplies as needed

• Continuously improve processes, systems, and customer service

Your Qualifications

• 5+ years’ experience working in a fast-paced, hospitality driven environment.

• Ideal candidates will have a background in hospitality and experience supporting large professional services offices

• Experienced in coordinating and setting up professional catering displays

• General knowledge of office operations and facilities management is preferred

• Excellent organizational and time management skills

• Outstanding interpersonal and written communication skills are a must

• Consistently maintains a positive, professional, and team-oriented demeanor

• Comfortable using MS Office programs for daily tasks and communications

• May regularly lift and carry up to 30 lbs. and move or push over 50 lbs.

• Must be a highly dependable team player

• Demonstrated ability to multitask effectively in a fast-paced environment

• Proactive mindset with the ability to anticipate needs and address issues before they arise

• Ability to remain on feet for most of the workday

• Willingness to work occasional overtime or weekends with advance notice for special events or activities.

• High school Diploma or equivalent

This position is in-person. Successful candidates will be located in the Dallas, Texas area. If you’re open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report’s 2025-5026 study ranks Dallas in the top 10 places to live in Texas!