Office Services Assistant

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

General Description:

The Office Services Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role requires excellent organizational skills, attention to detail, and the ability to follow specific directions. The Office Services Assistant will be important to the day-to-day office functions, supporting team members and contributing to the overall productivity and success of the organization.

Key Responsibilities and Essential Job Functions:

• Office Services:
  • Assist with the management of incoming and outgoing mail.
  • Move boxes and files; move office equipment such as computers and office furniture.
  • Assist with mass mailings.
  • Assist with copying, binding services as necessary and maintain copies, as needed.
  • Stocking copiers and printers with paper.
  • Monitoring supplies in copy/print stations.
  • Assist with monitoring office supplies.
• Guest Services:
  • Assist in coordination of various meetings and events, including set-up and breakdown of event.
  • Assist in monitoring catering supplies.
  • Replenish kitchen stock, as directed.
• Special projects and duties as assigned.

Required Skills:

• Good communication skills.
• Positive and helpful attitude.

Preferred Qualifications & Education:

• 1 year of experience, preferred.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

The base salary range for this position is $23.50/hr - $35.30/hr. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [email protected].

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.