Responsibilities
- Ownership of reception and other common areas, including answering and routing calls, greeting and assisting visitors, coordinating with security, managing conference room bookings and prep, mail delivery and pick-up, etc.
- Draft written communication, company-wide emails, announcements, instructions, etc. as well as fielding incoming requests from employees
- Ensure common areas (conference rooms, recording rooms, kitchens, supply, and storage rooms) are clean, organized, and stocked
- Coordinate directly with pantry and cleaning vendors to ensure all employee areas are appropriately stocked and cleaned
- Coordinate with building management and engineers on maintenance, repair, parking, and service requests
- Work closely with HR and IT to support new employee onboarding and setup
- Support inter-office moves and ensure all employees have the tools they need to do their work in a comfortable and supportive environment
- Assisting events, production and development teams with special events, meeting room setup, and other projects as necessary
- Reconcile monthly operational expenses and submit receipts
- Support office safety program
- Other ad hoc duties as assigned to assist wider campus Facilities Operations team
Requirements
- 1+ year experience in an administrative function, such as an assistant, reception, office PA, or administrative role or internships
- Ability to be on-site at Santa Monica campus full-time, Mondays-Fridays from 9:00 am to 6:00 pm
- Self-starter with high energy and able to learn and respond quickly while maintaining a positive attitude under pressure
- Ability to anticipate, execute, and prioritize tasks with limited supervision
- Able to take direction but can also work independently to anticipate; strong organizational, problem-solving
- and time-management skills
- Must have excellent written, verbal, and interpersonal communication skills, with the ability to interface with staff, other administrators, and internal and external contacts of varying seniority
- Trustworthy with sensitive and confidential information
- Proficient in Microsoft Office Suite and Google Suite; familiarity with Canva and Adobe Photoshop a plus
- Ability to lift up to 40 lbs
Skills Required
- At least 1 year of experience in an administrative function, such as assistant, receptionist, office PA, administrative role, or internship
- Ability to work full-time on-site at the Santa Monica campus, Monday through Friday, 9:00 a.m. to 6:00 p.m.
- Self-starter with high energy and ability to learn and respond quickly while maintaining a positive attitude under pressure
- Ability to anticipate, execute, and prioritize tasks with limited supervision
- Ability to take direction and work independently
- Strong organizational, problem-solving, and time-management skills
- Excellent written, verbal, and interpersonal communication skills
- Ability to interface with staff, administrators, and internal and external contacts of varying seniority
- Trustworthiness with sensitive and confidential information
- Proficiency in Microsoft Office Suite and Google Suite
- Familiarity with Canva and Adobe Photoshop
- Ability to lift up to 40 pounds
What We Do
About Skydance Media Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, and interactive platforms. Its feature films include Mission: Impossible - Fallout, Annihilation, LIFE, Jack Reacher: Never Go Back, Star Trek Beyond, Mission: Impossible – Rogue Nation, Terminator Genisys, World War Z, Star Trek Into Darkness, G.I. Joe: Retaliation, Jack Reacher, Mission: Impossible – Ghost Protocol, and True Grit. Skydance’s upcoming film releases include Top Gun: Maverick, Gemini Man, The Old Guard, 6 Underground and the nwe untitled Terminator film. In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance Television launched in 2013. Its current slate includes Emmy-nominated Grace and Frankie on Netflix, Altered Carbon on Netflix, Jack Ryan on Amazon, and Condor on AT&T Audience Network. Skydance Interactive launched in 2016 to create and publish original and IP-based virtual reality experiences and video games. Skydance Interactive recently debuted its first original title – Archangel, a story-driven VR shooter. About Skydance Interactive Skydance Interactive creates and publishes original and IP-based virtual reality games. The division of Skydance Media was launched in 2016 through the acquisition of The Workshop Entertainment. Skydance Interactive’s first VR offering is Archangel, launched on July 18th 2017. Skydance Interactive in 2017 partnered with Skybound Entertainment to develop a number of original virtual reality video games based on the expansive world of The Walking Dead universe. The Walking Dead VR game will be the inaugural co-developed title from both companies. The studio is located in Marina del Rey, CA. About Animation In 2017, Skydance formed an animation division to develop and produce a slate of high-end feature films and television series in partnership with Spain’s Ilion Animation Studios. Skydance’s first three animated features are Luck, Split (working title), and Powerless (working title). Luck, directed by Alessandro Carloni (Kung Fu Panda 3) and written by Jonathan Aibel & Glenn Berger, is a comedy that pulls back the curtain on the millennia-old battle between the organizations of good luck and bad luck that secretly
