Office Operations Lead

Description:

The Office Operations Lead is responsible for coordinating and overseeing key administrative and operational processes supporting Amneal Kentucky organization. This role will serve as a primary coordinator for the Coupa purchasing and procurement process, including requisitions, purchase orders, receiving, invoice resolution, and purchasing compliance. The position will coordinate purchasing activities for the Kentucky facilities and maintain office supplies inventory, work closely with Finance, Procurement, vendors, and internal departments, and help ensure purchases are properly documented, approved, received, and processed in accordance with company policies and procedures. This role will also support project coordination and tracking, maintain project documentation and financials, monitor action items and deadlines, and provide regular updates to management. Additional responsibilities include month-end activities, vendor coordination, and reporting.

Essential Functions:

• Coupa & Purchasing Process• 
• Coordinate and oversee the Coupa purchasing process for Kentucky facility-related purchases.
• Support users with Coupa requisitions, purchase orders, receiving, and invoice-related issues.
• Review vendor activity to help ensure appropriate documentation and approvals are completed in accordance with company policies.
• Monitor open purchase orders, vendor setup/maintenance, and follow up with requestors, approvers, vendors, Procurement, and Finance as needed.• Coordinate inventory and purchasing of supplies, services, and other operational requirements for Kentucky facilities.• Assist with vendor setup, documentation, quotes, and legal and finance liaison.
• Identify purchasing process gaps and opportunities to improve efficiency, accuracy, financial impact and compliance.
• Invoice, Vendor & Finance Coordination 
• Coordinate invoice processing and resolution of PO, receipt, pricing, or other invoice discrepancies.
• Serve as a liaison between Kentucky Division, Finance, Procurement, Accounts Payable, and vendors.
•  Support accurate GL coding and appropriate routing of invoices for approval.
• Track outstanding invoices, receipts, and purchase orders to support timely vendor payment.
• Perform month-end activities, including open PO reviews, accrual support, and financial reporting as required.
• Project Coordination & Tracking•
• Coordinate and track departmental projects, initiatives, and process improvements.
•  Maintain project trackers, timelines, action items, documentation, and status updates. Follow up with project owners and stakeholders to help ensure deliverables and deadlines are met.
•  Identify outstanding items, risks, and delays and escalate concerns to management when appropriate. Coordinate project meetings and maintain supporting documentation as needed. Assist with implementation and training for new processes and procedures.
• Operational & Administrative Support• 
• Prepare reports and other materials for management and internal/external meetings. Maintain organized records and documentation supporting departmental activities. 
• Coordinate with internal departments as needed to support Logistics and Distribution operations.  
• Perform other duties and special projects as assigned.
• Comply with all company policies and standards.

 
Additional Responsibilities:

• Other duties as assigned

Education:

• High School or GED - Required

Experience:

• 2 years or more in Purchasing, office operations, finance administration, or a related field
• 1 year or more in Experience with Coupa or another procure-to-pay/purchasing system
• 1 year or more in Experience with purchase orders, invoice processing, and vendor management
• 1 year or more in Experience with project tracking and cross-functional coordination
• 1 year or more in Experience supporting Logistics, Distribution, Warehouse, or Supply Chain operations in a pharmaceutical environment.
   

Amneal offers a short-term incentive opportunity, such as a bonus or performance-based award with this position within the first 12 months. Amneal ranges reflect the Company’s good faith estimate of what Amneal reasonably believes that it will pay for said position at the time of the posting. Individual compensation will ultimately be determined based on a variety of relevant factors, including but not limited to, qualifications, experience, geographic location and other relevant skills.

At the heart of our Total Rewards commitment is a comprehensive, flexible and competitive benefits program for eligible positions that enables you to choose the plans and coverage that meet your personal needs. This includes above-market, diverse and robust health and insurance benefits to meet the varied needs of our employees as well as a significant 401(k) matching contribution to help our employees save for retirement. We also promote employee well-being with programs that help you enjoy your career alongside life’s many other commitments and opportunities.

Amneal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws. If you require a reasonable accommodation to complete the application process or to participate in any part of the hiring process, please contact us at [email protected]. Requests will be handled confidentially and in accordance with applicable laws.