The Role
Manage daily office operations, including supplies, facilities, access, deliveries, suppliers, and visitor readiness. Support founders with calendars, meetings, travel, and practical requests. Handle invoices, expenses, payment preparation, deadlines, documents, and general administration. Follow up with external contacts, identify issues early, prioritize tasks, and ensure work is completed in a fast-moving robotics startup.
Summary Generated by Built In
mimic is an early stage deep tech robotics & AI start-up based in Zurich and supported by leading VCs. We give industry workers a helping hand for tedious manual labor tasks and mitigate labor shortages with a versatile automation platform. Our automation solutions, driven by dexterous robotic hands and cutting edge AI trained on human observations, bring a new level of AI embodiment to the real world.
As an an Office & Operation Coordinator you'll be at the center of keeping the company running smoothly. You'll take ownership of our office and day-to-day operations, support the founders, and make sure the many small but important things behind a fast-growing startup get done.
This is a hands-one role with a lot of autonomy and variety. From running the office and coordinating with suppliers to supporting finance, administration, and the founding team, you'll step in wherever needed and help build the operational backbone of the company as we grow.
What Excites You
- A varied, hands-on role where no two days are exactly the same.
- Keeping the office running and sorting out practical problems as they come up.
- Helping the founders and team stay organised.
- Working in a fast-moving and fast-growing robotics company.
What Excites Us
- Experience in a startup, scale-up or similarly fast-moving environment.
- Experience with office management and general admin, ideally combined with executive-assistant or founder-support responsibilities.
- Someone who is happy to do the work themselves, follows up and gets things over the line.
- A practical, organised approach and the ability to handle changing priorities.
- Good judgement, discretion and a helpful attitude.
- Comfort with digital tools and picking up new systems.
- Fluent English; German is a plus for local administration and vendor communication.
Responsibilities
- Manage the office day to day: supplies, facilities, access, deliveries, suppliers and anything else that needs sorting out.
- Keep the office tidy, organised and ready for the team and visitors.
- Support the founders with calendars, meeting coordination, travel and other practical requests.
- Handle finance and general administration, including invoices, expenses, payment preparation and related paperwork.
- Keep track of deadlines, open tasks and important documents.
- Follow up with suppliers and other external contacts when needed.
- Notice problems early, prioritise what needs attention and get things done.
Skills Required
- Experience in a startup, scale-up, or similarly fast-moving environment
- Experience with office management and general administration
- Experience with executive assistant or founder support responsibilities
- Practical, organized approach with the ability to handle changing priorities
- Good judgment, discretion, and a helpful attitude
- Comfort with digital tools and learning new systems
- Fluent English
- German language skills for local administration and vendor communication
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The Company
What We Do
Physical AI to scale your most tedious tasks from manufacturing to logistics. Our robots intuitively learn new skills from you and operate autonomously in any environment.
